Executive & Administrative Assistant

allianceground

Chicago (IL)

On-site

USD 42,000 - 62,000

Full time

4 days ago

Be an early applicant

Application generator

Get a reply from this employer — a resume and cover letter tailored to exactly what they’re hiring for.

Get past ATS filters

Job summary

Alliance Ground International (AGI) in Chicago is seeking an Administrative Assistant to provide essential office support. You will handle scheduling, document preparation, correspondence, and record-keeping, ensuring efficient operations and professional communication.

The ideal candidate is organized, detail-oriented, and proactive, with strong time management, MS Word/Excel/Outlook skills, ability to manage calendars, support travel bookings, and handle confidential information in a

Qualifications

Associate degree or equivalent from a two-year college or technical school, or two years of related experience.
Strong communication skills to interact professionally with team members and customers.
Knowledge of security procedures and ability to pass required screenings and checks.

Responsibilities

Provide general clerical support including data entry, filing, copying, and scanning.
Manage calendars, schedule meetings, and coordinate staff appointments.
Prepare and edit documents, reports, and correspondence.
Order office supplies and maintain inventory to keep the office organized.
Answer calls, direct inquiries, and respond to emails professionally.
Greet visitors and support travel arrangements and meeting logistics.
Maintain and update databases, spreadsheets, and tracking systems.
Ensure data accuracy and confidentiality for sensitive information.