Executive Administrative & Operations Coordinator

GI Associates; Town of Wausau (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

GI Associates in Wisconsin is seeking an Administrative Assistant to support the Administrative and Director Team by coordinating clinical, operation and administrative functions. You will manage meeting logistics, document notes, assist with data reporting, maintain clinical reference materials, coordinate student programs and staff training, and plan conference travel.

The role requires a detail-driven multitasker who thrives in a fast-paced environment and serves as the go-to person for

Qualifications

• High school diploma or equivalent required.
• Associate Degree in an Administrative or related program preferred.
• Three years of experience as an administrative assistant highly preferred.
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required.

Responsibilities

• Coordinate meeting scheduling, agendas and minutes for clinical teams and committees.
• Process and analyze data to create reports and visual aids for leadership.
• Update and maintain the clinical reference manual with input from subject matter experts.
• Plan conference travel, including registration, flights, lodging, and transportation.
• Coordinate student files and schedules with providers, and manage staff training and credential tracking.
• Support patient experience initiatives and revision of clinical education materials.
• Liaise with facilities/vendors for maintenance needs and building coordination.
• Assist COO and Director Team with administrative tasks as needed.

Skills

Interpersonal skills

Communication

Listening skills

Attention to detail

Professionalism

Education

High school diploma

Associate degree (administrative or related)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat

Job description

GI Associates in Wisconsin is seeking an Administrative Assistant to support the Administrative and Director Team by coordinating clinical, operation and administrative functions. You will manage meeting logistics, document notes, assist with data reporting, maintain clinical reference materials, coordinate student programs and staff training, and plan conference travel.

The role requires a detail-driven multitasker who thrives in a fast-paced environment and serves as the go-to person for