Executive Admin & CEO Support Specialist

AEG Worldwide; Chicago, Northern (IL, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Bonus eligibility

Medical, dental, vision insurance

401k with company match

Paid holidays and vacation

Job summary

AEG Worldwide in Chicago, IL seeks an organized executive assistant to support the CEO and oversee administrative tasks. You will manage calendars, coordinate travel, prepare reports, and maintain filing systems, while handling confidential information and coordinating with teams.

Bachelor’s degree preferred, 1–3 years of administrative experience, strong communication, and proficiency in MS Office are required. This role offers a competitive benefits package and bonus eligibility.

Qualifications

• Bachelor’s degree preferred.
• 1–3 years administrative or personal assistant experience.
• Strong written and verbal communication skills.
• High proficiency in MS Office (Word/Excel/PowerPoint/Outlook).

Responsibilities

• Manage CEO calendar, meetings, and travel arrangements.
• Draft, edit, and proofread documents and reports.
• Coordinate meetings, minutes, logistics, and follow-up actions.
• Maintain physical and digital filing systems and confidential data.
• Support facility operations and vendor relationships.

Skills

Administrative experience

Time management

Discretion

Communication skills

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

AEG Worldwide in Chicago, IL seeks an organized executive assistant to support the CEO and oversee administrative tasks. You will manage calendars, coordinate travel, prepare reports, and maintain filing systems, while handling confidential information and coordinating with teams.

Bachelor’s degree preferred, 1–3 years of administrative experience, strong communication, and proficiency in MS Office are required. This role offers a competitive benefits package and bonus eligibility.