Executive Administrative Assistant

Titan Executive Search; Charlotte (NC); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Titan Executive Search in Charlotte, NC is seeking an Executive Administrative Assistant to support its executive team and a growing national franchise organization in logistics, freight, pallet, and packaging. This role offers growth into operations, franchise support, projects, and other areas as you gain experience.

The ideal candidate is organized, coachable, technology-savvy, dependable, and eager to learn. This is a full-time hybrid position with periodic travel.

Qualifications

• 3+ years of administrative or executive support experience.
• Experience supporting executives or business owners is helpful but not required.
• Strong Microsoft Office and Outlook skills.
• Experience with spreadsheets, reporting, invoicing, PO, or general business administration.
• Experience with CRM platforms, HubSpot, Canva, or similar technology.
• Franchise, logistics, freight, packaging, or industrial-services experience is helpful but not required.

Responsibilities

• Provide day-to-day administrative support to executive leadership.
• Manage calendars, scheduling, correspondence, documentation, and follow-up.
• Prepare reports, spreadsheets, presentations, and professional communications.
• Assist with purchase orders, invoices, accounts receivable/payable, and general administrative functions.
• Maintain organized files, records, contracts, and business documentation.
• Communicate professionally with franchise owners, vendors, customers, and internal team members.
• Help coordinate meetings, travel, company events, and special projects.
• Utilize Microsoft Office, Outlook, CRM systems, Canva, and other business technology.
• Learn new systems, processes, and responsibilities as the company grows.
• Identify issues, ask good questions, and help find solutions rather than simply waiting for instructions.
• Take on additional operational and project responsibilities as your knowledge and capabilities develop.

Skills

Administrative skills

Organizational skills

Communication skills

Independence / self-motivation

Coachability

Problem solving

Education

3+ years administrative experience

Tools

Microsoft Office

Outlook

CRM systems

HubSpot

Canva

Job description

Compensation: $50,000-$65,000 annually (to start)

Travel: Occasional travel may be required

Our client, a growing national franchise organization in the logistics, freight, pallet, and packaging industry, is seeking a sharp, energetic, and highly organized Executive Administrative Assistant to support its executive team and growing organization.

This is an excellent opportunity for someone who is already strong administratively but wants more than just an administrative job.

We are looking for someone who is positive, fun to work with, technologically savvy, highly organized, and capable of figuring things out without needing constant direction. You don't need to walk in knowing every aspect of the business. What matters is that you are coachable, eager to learn, dependable, and able to take ownership of your responsibilities.

The right person will initially focus primarily on administrative support while being trained and developed to take on additional responsibilities in operations, franchise support, projects, and other areas of the business.

If you feel that you are the right person for this opportunity then we want to hear from you today!

What You'll Do

• Provide day-to-day administrative support to executive leadership.
• Manage calendars, scheduling, correspondence, documentation, and follow-up.
• Prepare reports, spreadsheets, presentations, and professional communications.
• Assist with purchase orders, invoices, accounts receivable/payable, and general administrative functions.
• Maintain organized files, records, contracts, and business documentation.
• Communicate professionally with franchise owners, vendors, contractors, customers, and internal team members.
• Help coordinate meetings, travel, company events, and special projects.
• Utilize Microsoft Office, Outlook, CRM systems, Canva, and other business technology.
• Learn new systems, processes, and responsibilities as the company grows.
• Identify issues, ask good questions, and help find solutions rather than simply waiting for instructions.
• Take on additional operational and project responsibilities as your knowledge and capabilities develop.

Who We're Looking For

We are looking for someone who is organized, upbeat, resourceful, coachable, and dependable. Personality and potential are important for this position.

You should be someone who:

• Has strong administrative and organizational skills.
• Is comfortable working independently without being micromanaged.
• Takes initiative and follows through on commitments.
• Is technologically savvy and learns new software quickly.
• Has excellent attention to detail.
• Communicates professionally and confidently, both verbally and in writing.
• Can manage several priorities without becoming overwhelmed or losing track of details.
• Has good judgment and knows when to handle something independently and when to ask for direction.
• Enjoys solving problems and figuring things out.
• Is positive, personable, and fun to work with.
• Is comfortable interacting with executives, business owners, and franchisees.
• Is receptive to coaching, feedback, and learning new responsibilities.
• Wants an opportunity to grow professionally rather than remain in the same administrative role indefinitely.

Preferred Experience

• 3+ years of administrative, executive support, office coordination, customer service, or similar professional experience.
• Experience supporting executives, managers, or business owners is helpful but not required.
• Strong Microsoft Office and Outlook skills.
• Experience with spreadsheets, reporting, invoicing, purchase orders, or general business administration is preferred.
• Experience with CRM platforms, HubSpot, Canva, or similar technology is a plus.
• Franchise, logistics, freight, packaging, or industrial-services experience is helpful but not required.

We are more interested in finding the right person with the right attitude, aptitude, and work ethic than someone who already knows every aspect of the position.

This is a full-time hybrid position based in the Charlotte, North Carolina area.

The successful candidate must be able to work independently and maintain consistent availability during normal business hours.

Because this position supports executive leadership and a growing national franchise organization, occasional local meetings and periodic travel may be required.

This position is intentionally designed with room to grow.

The person hired does not need to come in as an experienced operations professional. The company is willing to teach the business and develop the right individual over time.

Someone who demonstrates initiative, sound judgment, reliability, and the ability to learn could gradually take on responsibilities involving operations, franchise support, project coordination, executive support, and other areas of the organization.