Executive Administrative Assistant

Parable Talent; Greensboro, Winston-Salem, High Point (NC, NC, NC); On-site; USD 55,000 - 85,000; Full time

Job summary

Parable Talent is partnering with a growing organization in the Triad to identify an exceptional Executive Administrative Assistant. This role goes beyond traditional admin support and acts as a trusted partner to senior leadership to drive organization, efficiency, and momentum.

The candidate will manage complex calendars, coordinate meetings, and prepare executive-level materials while handling confidential information with discretion in a fast-paced environment.

Qualifications

• 3+ years of experience supporting senior executives or leadership teams.
• Previous experience as an Executive Assistant or similar role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and emotional intelligence.
• Ability to prioritize competing demands in a fast-paced environment.
• Proactive mindset with initiative to anticipate needs.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Office and other business productivity tools.
• Comfortable working in an environment where priorities can shift.

Responsibilities

• Manage and coordinate complex calendars, meetings, appointments, and scheduling priorities.
• Serve as a key point of contact between executive leadership, employees, clients, and external partners.
• Prepare meeting materials, presentations, correspondence, reports, and other executive-level communications.
• Coordinate internal and external meetings, including logistics, agendas, follow-up items, and action steps.
• Manage travel arrangements and itineraries as needed.
• Assist with special projects and company initiatives.
• Track priorities, deadlines, and follow-up items to ensure commitments are met.
• Handle sensitive and confidential information with discretion.
• Help create organization and structure in a dynamic environment.
• Anticipate leadership needs and identify ways to improve efficiency.
• Support office operations and other administrative needs as the organization grows.

Skills

Executive support

Calendar management

Communication

Discretion

Organization

Proactivity

Time management

Attention to detail

Microsoft Office

Tools

Microsoft Office

Job description

Compensation: Competitive, based on experience

About the Opportunity

Parable Talent is partnering with a growing, highly successful organization in the Triad to identify an exceptional Executive Administrative Assistant.

This is not a traditional administrative support role.

The person in this position will serve as a trusted partner to senior leadership, helping create organization, efficiency, and momentum across a fast-paced and growing business. The ideal candidate is highly professional, proactive, detail-oriented, and capable of managing multiple priorities without needing constant direction.

If you are someone who enjoys being the person behind the scenes who helps everything run smoothly—and takes pride in anticipating needs before they become problems—this could be an excellent opportunity.

What You'll Do

The Executive Administrative Assistant will provide high-level administrative and operational support to executive leadership. Responsibilities will include:

• Manage and coordinate complex calendars, meetings, appointments, and scheduling priorities
• Serve as a key point of contact between executive leadership, employees, clients, and external partners
• Prepare meeting materials, presentations, correspondence, reports, and other executive-level communications
• Coordinate internal and external meetings, including logistics, agendas, follow-up items, and action steps
• Manage travel arrangements and itineraries as needed
• Assist with special projects and company initiatives
• Track priorities, deadlines, and follow-up items to ensure commitments do not fall through the cracks
• Handle sensitive and confidential information with a high level of discretion
• Help create organization and structure in a dynamic, fast-moving environment
• Anticipate the needs of leadership and proactively identify ways to improve efficiency
• Support office operations and other administrative needs as the organization continues to grow

What We're Looking For

The successful candidate will bring a combination of professionalism, strong judgment, exceptional organization, and a genuine desire to make the people around them more effective.

• 3+ years of experience supporting senior executives, business owners, or leadership teams
• Previous experience as an Executive Assistant, Executive Administrative Assistant, Senior Administrative Assistant, or similar role
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• High level of professionalism, discretion, and emotional intelligence
• Ability to prioritize competing demands in a fast-paced environment
• A proactive mindset with the ability to anticipate needs and take initiative
• Strong attention to detail and follow-through
• Proficiency with Microsoft Office and other business productivity tools
• Comfortable working in an environment where priorities can shift and no two days look exactly the same

The Right Person

We are looking for someone who is:

• Proactive rather than reactive
• Highly organized without being rigid
• Comfortable working closely with senior leadership
• Professional, polished, and approachable
• Resourceful and able to solve problems independently
• Trusted to handle confidential information
• Focused on making the entire organization more effective

This is an opportunity to join a growing organization and play an important role in supporting its continued success.