Executive Administrative Assistant

Quest Software Canada Inc; Austin (TX); On-site; USD 60,000 - 78,000; Full time

Job summary

Quest Software Canada Inc is seeking an Executive Administrative Assistant to support our Chief Revenue Officer in Austin, TX. The role begins with a 90-day contingent period and may transition to full-time based on mutual fit and performance.

The position is based in our Austin office, requiring in-office presence about one week per month. Responsibilities include calendar management, travel arrangements, expense reporting, content creation for executive presentations, and quarterly event

Qualifications

• 5+ years of executive administrative experience.
• Advanced knowledge of MS Office; AI experience is a plus.
• Experience with Concur expense, travel, and invoicing.
• Strong writing, analytical, and problem-solving skills.
• Professionalism, positive attitude, and excellent time management.

Responsibilities

• Performs administrative support and clerical duties for a department or group. Prepares correspondence, presentations, and reports; maintains confidential records.
• Maintain executive calendars; schedule travel and complete expense reports for executives; provide ad hoc support as requested by executives.
• Content creation for Executive Presentation.
• Quarterly Event / Meeting planning.

Skills

Executive support

Communication

Time management

Organizational skills

Problem solving

Tools

MS Office

Concur

Expense reporting software

Job description

Overview

Quest is an award-winning IT management software provider offering a broad selection of solutions that solve some of the most common and most challenging IT problems. We are fanatically customer-focused and are proud to support the most complex customers who have the highest IT demands in the world. It’s exciting, it’s rewarding, it’s hard work, and it offers career and personal growth.

We are currently looking for an Executive Administrative Assistant to support our Chief Revenue Officer.This position will begin with a 90-day contingent period, with the intent to transition to a full-time role pending mutual fit and performance.

This position is based in our Austin, TX office

Responsibilities

• Performs administrative support and clerical duties for a department or group. Prepares correspondence, presentations, and reports. Composes routine correspondence and memorandums. Maintains confidential records and information.
• Maintain executive calendars Schedule travel and complete expense reports for executives Lend day in and out ad hoc support as requested by executives and their directs based in Austin Support setting up new employees reporting into the ELT
• Content creation for Executive Presentation
• Quarterly Event / Meeting planning

Qualifications

• 5+ years of recent executive administrative experience
• Strong computer skills with advanced knowledge of MS Office applications / AI nice to have
• Experience with Concur expense, travel, and invoicing
• Strong writing, analytical, and problem-solving skills
• Positive attitude and a high degree of professionalism
• Excellent time management skills
• Strong communication, interpersonal, and organizational skills
• Must be able to work from our office located in Austin, TX 1 week per month average (if not local)

Preferences

• Experience supporting executives within enterprise software, SaaS, or technology companies
• Experience supporting Front Office/GTM Executives-Ability to navigate complex, global environments and anticipate executive needs in a high-tech setting
• Familiarity with the fast-paced culture, processes, and terminology common to enterprise software organizations
• Flexible availability for weekend and after-hours support to accommodate international travel schedules.

Quest is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Quest is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Quest are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, or belief, national, social, or ethnic origin, sex (including pregnancy), age, physical, mental, or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union, or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Quest will not tolerate discrimination or harassment based on any of these characteristics. Quest encourages applicants of all ages.