Executive Administrative Assistant

Quest Software; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Quest Software is seeking an Executive Administrative Assistant to support our Chief Revenue Officer in Austin, TX. The role begins with a 90-day contingent period, with potential transition to full-time based on mutual fit and performance.

The position requires 5+ years of executive administrative experience, strong MS Office skills, Concur experience for travel and invoicing, and exceptional communication and organizational abilities.

Qualifications

• 5+ years of executive administrative experience.
• Strong computer skills with advanced knowledge of MS Office applications / AI nice to have.
• Experience with Concur expense, travel, and invoicing.
• Strong writing, analytical, and problem-solving skills.
• Positive attitude and a high degree of professionalism.
• Excellent time management skills.
• Strong communication, interpersonal, and organizational skills.
• Must be able to work from our office located in Austin, TX 1 week per month average.

Responsibilities

• Performs administrative support and clerical duties for a department or group. Prepares correspondence, presentations, and reports. Composes routine correspondence and memorandums. Maintains confidential records and information.
• Maintain executive calendars
• Schedule travel and complete expense reports for executives
• Lend day in and out ad hoc support as requested by executives and their directs based in Austin
• Support setting up new employees reporting into the ELT
• Content creation for Executive Presentation
• Quarterly Event / Meeting planning

Skills

Executive support

Calendar management

Travel scheduling

Expense reporting

Communication

Office software

Concur experience

Tools

MS Office

Concur

Job description

Overview

Quest is an award-winning IT management software provider offering a broad selection of solutions that solve some of the most common and most challenging IT problems. We are fanatically customer-focused and are proud to support the most complex customers who have the highest IT demands in the world. It’s exciting, it’s rewarding, it’s hard work, and it offers career and personal growth.

We are currently looking for an Executive Administrative Assistant to support our Chief Revenue Officer. This position will begin with a 90-day contingent period, with the intent to transition to a full-time role pending mutual fit and performance.

This position is based in our Austin, TX office

Responsibilities

• Performs administrative support and clerical duties for a department or group. Prepares correspondence, presentations, and reports. Composes routine correspondence and memorandums. Maintains confidential records and information.
• Maintain executive calendars
• Schedule travel and complete expense reports for executives
• Lend day in and out ad hoc support as requested by executives and their directs based in Austin
• Support setting up new employees reporting into the ELT
• Content creation for Executive Presentation
• Quarterly Event / Meeting planning

Qualifications

• 5+ years of recent executive administrative experience
• Strong computer skills with advanced knowledge of MS Office applications / AI nice to have
• Experience with Concur expense, travel, and invoicing
• Strong writing, analytical, and problem-solving skills
• Positive attitude and a high degree of professionalism
• Excellent time management skills
• Strong communication, interpersonal, and organizational skills
• Must be able to work from our office located in Austin, TX 1 week per month average

Preferences

• Experience supporting executives within enterprise software, SaaS, or technology companies
• Experience supporting Front Office/GTM Executives
• Ability to navigate complex, global environments and anticipate executive needs in a high-tech setting
• Familiarity with the fast-paced culture, processes, and terminology common to enterprise software organizations
• Flexible availability for weekend and after-hours support to accommodate international travel schedules .

Quest is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Quest is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Quest are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, or belief, national, social, or ethnic origin, sex (including pregnancy), age, physical, mental, or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union, or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Quest will not tolerate discrimination or harassment based on any of these characteristics. Quest encourages applicants of all ages.

Come join us. For more information, visit us on the web at Quest Careers Innovate.Collaborate.Grow.

Job seekers should be aware of fraudulent job offers from online scammers and only apply to roles listed on quest.com/careers using our applicant system. Note: We do not use text messaging or third-party messaging apps like Telegram to communicate with applicants, so please exercise caution if you are approached in this way and only interact with people claiming to be Quest employees if they have an email address ending in @quest.com.