Executive Administrative Assistant

Akima; Arlington (VA); On-site; Full time

Job summary

A leading company is seeking an Executive Administrative Assistant in Arlington, VA, with growth potential. The role involves supporting the Department of State with administrative tasks, managing schedules, and ensuring efficient communication across divisions. Ideal candidates are eager to learn, possess strong communication skills, and may need to travel internationally. Competitive pay and comprehensive benefits are offered.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Vacation Leave

Sick Leave

Qualifications

• Willingness to learn and grow within the organization.
• Experience supporting Foreign Service Officers.
• Secret clearance required.

Responsibilities

• Manage the Office Director's schedule and prepare documents.
• Oversee administrative services and monitor information flow.
• Train administrative personnel and develop processes.

Skills

Communication

Organizational Skills

Writing

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Job description

ADM is seeking an Executive Administrative Assistant with growth potential within the Department of State Overseas Operations, located in Roslyn, VA. Join our team of outstanding professionals!

As an ADM employee, you will enjoy a challenging yet supportive work environment committed to innovation and diversity. We offer comprehensive benefits, competitive pay, growth opportunities, and excellent retirement options.

Additional Details: The Department of State seeks a career-minded individual eager to grow and advance. The position may involve worldwide travel and increased responsibilities. Recent college graduates or junior candidates with a secret clearance are encouraged to apply.

Responsibilities

1. The EAA performs clerical, administrative, and program tasks supporting DS/IP/OPO, including managing the Office Director's schedule, preparing documents, maintaining records, handling correspondence, and coordinating communication.
2. The EAA oversees administrative services, ensuring efficient support across three divisions, and monitors information flow between senior management and divisions.
3. The EAA trains administrative personnel and helps develop processes and procedures for the divisions.
4. The EAA performs additional duties and special projects as assigned by the Office Director.

Qualifications

• Willingness to learn and grow within the organization.
• Bachelor’s Degree or four years of relevant experience, including two supporting Foreign Service Officers, plus an additional four years of general administrative experience.
• Excellent written and verbal communication skills, capable of interfacing with senior officials.
• Ability to guide and coordinate administrative efforts across divisions; organizational skills are essential.
• Proficiency in Microsoft Office Suite.
• Strong writing, proofreading, and editing skills.
• Experience with administrative/clerical processes, including support functions like travel, training, payroll, and correspondence.
• Familiarity with foreign affairs agencies; willingness to travel overseas up to 10%; no impediments to travel to countries considered dangerous or unhealthful.
• Secret clearance required.

Job Details:

• Job ID: 2025-17063
• Work Type: On-Site
• Pay Range: $35-$45/hr
• Health & Welfare: $4.41/hr
• Benefits: Includes medical, dental, vision, life insurance, 401(k), and other voluntary benefits, with vacation, holiday, and sick leave as per DOL standards.

About ADM:

Akima Data Management (ADM), an Alaska Native Corporation, supports shareholder communities in Alaska and delivers innovative IT services to government clients. Our mission extends beyond federal projects to support our 15,000 Iñupiat shareholders, helping preserve their culture and providing employment opportunities.