Administrative Coordinator

RPStaffing; Washington (District of Columbia); Remote; Full time

Job summary

RPStaffing is seeking a Temporary Administrative Coordinator for a major nonprofit in Washington, DC. This role involves managing the VP's calendar, handling communications, and supporting various projects. Candidates must have strong familiarity with Google Workspace and experience with Asana, along with excellent attention to detail and customer service skills.

Qualifications

• Strong familiarity with Google Workspace.
• Experience using Asana and other systems.
• Ability to manage multiple assignments.

Responsibilities

• Manage VP’s calendar and schedule.
• Maintain VP’s communications and correspondence.
• Assist in multiple projects and initiatives.

Skills

Google Workspace

Attention to detail

Customer service

Tools

Asana

Salesforce

Zoom

Google Suite

Slack

Job description

20 hours ago Be among the first 25 applicants

This range is provided by RPStaffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $30.00/hr

RPStaffing is conducting an immediate confidential search for the Temporary Administrative Coordinator for a major US nonprofit based in Washington, DC.

***Candidates must currently be living in the Washington, DC area***

Job Title: Temp Administrative Coordinator

Pay: Hourly $20-$30

Status: Temporary- likely 4 months

Weekly Schedule: 40 hours

Weekly Hybrid Status: Fully remote

Office Location: Washington, D.C.

This position will support the VP of Finance and Administration.

• Manage VP’s calendar and schedule. Solicit and review meeting requests, prioritize appointments, and coordinate scheduling with internal and external parties. Identify and reserve meeting space and arrange off-site meeting locations. Regularly review scheduled meetings, re-evaluate priorities, and modify previous scheduled appointments to ensure there are no double-bookings and that meetings are evenly distributed.
• Maintain VP’s communications and correspondence. Review, sort, prioritize, and, upon request, respond to VP’s emails and other forms of communication. Ensure that all necessary messages are read, tracked, and answered in a professional and timely manner, while providing excellent customer service. Maintain confidentiality related to sensitive information about staff, board members, and contractors.
• Assist VP in multiple projects and initiatives at once by uploading key data and other information into Asana, helping to set key benchmarks and deadlines, and monitoring progress towards completion, all while keeping the VP regularly updated.
• Plan and coordinate group meetings, including monthly Operational Leadership meetings, biannual Operational Leadership Huddles, and other important team meetings and events. Handle meeting logistics, ensure the timely development and distribution of meeting agendas in advance, and take meeting notes upon request.
• Assist in providing administrative oversight by reviewing the monthly credit card reports of the Directors of Finance, Operations, and People & Culture, ensuring that every expense has the required documentation. Also, review and approve PTO requests at VP’s behest.
• Other administrative tasks as requested, including but not limited to supporting search and hiring efforts, assisting with work planning, budget development, and performance management activities, and providing support to the Directors of Finance, Operations, and People & Culture upon request.

Required Qualifications

• Strong familiarity with Google Workspace, including managing Gmail and Google Calendar.
• Experience using systems and tools like Salesforce, Zoom, Google Suite, and Slack. Proficiency with Asana is required.
• Ability to manage and track multiple assignments and deadlines with strong attention to detail.
• Ability to handle sensitive and confidential information in a professional manner.
• Comfort working with and being responsive to a highly diverse workforce, including staff who identify themselves as people of color, LGBTQ+, and disabled.

Preferred Qualifications

• Previous experience supporting senior management positions.
• Excellent verbal and written communication skills
• Strong proofreading and editing skills
• Experience providing support to project teams

Equal Opportunity Employer. This description was prepared by RPStaffing and is subject to change. This has been designed to indicate the general nature and level of work performed by employees within this job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This job may be modified at any time by adding or removing duties or benefits. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Benefits, hours, and locations are subject to change. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. Equal Opportunity Employer.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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