Executive Administrative Assistant (57975)

Adams and Associates, Inc.; Glenmont (NY); On-site; Full time

Job summary

A leading company is seeking an Executive Administrative Assistant to provide high-level support to the Center Director’s Office. The role involves delegating tasks, assisting with HR processes, and ensuring confidentiality of sensitive information. Ideal candidates will have strong leadership skills, attention to detail, and significant administrative experience. Join a team that values meaningful work and offers growth opportunities.

Benefits

Growth opportunities

Health benefits

Retirement benefits

Paid time off

Qualifications

• Minimum of five years of advanced administrative experience required.

Responsibilities

• Provide high-level support to the Center Director’s Office.
• Prepare reports, handle correspondence, and organize meetings.
• Assist HR with personnel data, reporting, and benefits.

Skills

Leadership

Conflict Resolution

Detail-oriented

Goal-oriented

Education

High School diploma

Advanced degrees

Tools

Microsoft Office Suite

Job description

3 days ago Be among the first 25 applicants

Description

Now Hiring: Executive Administrative Assistant - Inspire, and Make a Difference!

Schedule

Monday through Friday 8:00 am - 5:00 pm

What We’re Looking For: MUST HAVE HIGH-LEVEL ADMINISTRATIVE ASSISTANCE EXPERIENCE. Strong leadership and conflict resolution skills. Professional individual with experience in working as an Administrative Assistant. Detail- and goal-oriented with the ability to meet deadlines.

Job Details

• Location: Glenmont, NY
• Type: Full Time
• Education: High School diploma required; advanced degrees preferred
• Salary Range: $22.82 - $22.89 Hourly
• Category: Education

Why Join Us?

• Meaningful work - Shape the future of young adults and help them achieve their goals.
• Growth opportunities - Support for career advancement and professional development.
• Competitive pay & benefits - Health, retirement, and paid time off.

Position Summary

The Executive Administrative Assistant provides high-level support to the Center Director’s Office, acting as the lead administrative assistant, delegating tasks, and assisting the Human Resources Department with personnel processing, reporting, and fringe benefits administration. Ensures confidentiality of sensitive information.

Responsibilities

• Follow integrity guidelines; handle student data appropriately.
• Prepare reports, handle correspondence, organize meetings, and make travel arrangements if needed.
• Manage contract deliverables, requests, reports, and correspondence; communicate with external organizations.
• Maintain systems and libraries, prepare newsletters, and distribute meeting minutes.
• Support other departments and train clerical staff as needed.
• Assist HR with personnel data, reporting, and benefits.
• Produce quality work, meet deadlines, and maintain attendance and productivity standards.
• Plan and prioritize tasks to meet goals.
• Apply job knowledge proactively; mentor and model standards.
• Provide supervision and management for students, ensuring respectful and effective behavior management.
• Communicate clearly and contribute to team efforts.
• Identify and analyze problems, follow up on solutions, and work collaboratively across departments.
• Accept supervision and perform additional duties as assigned.

Qualifications & Experience

• High School diploma or equivalent required; advanced degrees preferred.
• Minimum of five years of advanced administrative experience required.
• Proficiency in Microsoft Office Suite required.

Adams and Associates, Inc. complies with applicable laws regarding discrimination and affirmative action.