Executive Administrative Assistant

Salvation Army; Alexandria (VA); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health Insurance

Vision & Dental discounts

Supplemental Insurance

Voluntary Life Insurance

Job summary

The Salvation Army Potomac Divisional Headquarters in Alexandria, VA is seeking an organized administrative professional to support executive office operations, senior leadership, and mission-driven work. This role emphasizes accuracy, confidentiality, and outstanding service.

You will prepare correspondence, coordinate meetings and travel, assist with finance board materials, and serve as a professional contact for officers, employees, visitors, and partners.

Qualifications

• Bachelor’s degree in business administration or related field with 3 years of admin experience.
• Experience in nonprofit setting preferred.

Responsibilities

• Prepare correspondence, reports, agendas, records, and confidential documents.
• Coordinate meetings, scheduling, travel, hospitality, and follow-up activities.
• Support Divisional Finance Board materials, tracking reports, and candidate application processes.
• Provide administrative assistance to Legal, Emergency Disaster Services, and executive office operations.
• Serve as a professional point of contact for officers, employees, visitors, departments, and Territorial Headquarters partners.

Skills

Microsoft Office

Communication skills

Detail oriented

Customer service

Time management

Education

Bachelor's degree in business administration

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Job Location: PMC-Divisional HQ - Alexandria, VA 22314
Position Type: Full Time Regular
Job Shift: Day
Job Category: Admin Support

Build a Career with Meaning

The Salvation Army Potomac Divisional Headquarters is seeking an organized, service-minded administrative professional to support executive office operations, senior leadership, and mission-driven work across the Division. This role is ideal for someone who takes pride in accuracy, confidentiality, excellent service, and keeping important work moving forward.

Make an Impact

• Prepare correspondence, reports, agendas, records, and confidential documents.
• Coordinate meetings, scheduling, travel, hospitality, and follow-up activities.
• Support Divisional Finance Board materials, tracking reports, and candidate application processes.
• Provide administrative assistance to Legal, Emergency Disaster Services, and executive office operations.
• Serve as a professional point of contact for officers, employees, visitors, departments, and Territorial Headquarters partners.

Physical Requirements and Working Conditions:

• Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
• Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance. Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized. Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.

Employee Benefits:

• Holiday & Paid Time Off
• Health Insurance, Vision & Dental discounts
• Supplemental Insurance Available
• Voluntary Life Insurance & more!

WHAT WE ARE LOOKING FOR IN YOU

• Dependable, detail-oriented, and professional.
• Able to manage multiple priorities with accuracy and follow-through.
• Strong written, verbal, organizational, and customer-service skills.
• Sound judgment and discretion when handling confidential information.
• Proficiency in Microsoft Office products.
• Bachelor’s degree in business administration or a related field and three years of progressively responsible administrative experience, preferably in a nonprofit environment; or an equivalent combination of training and experience.

Bring your administrative expertise, professionalism, and service-minded approach to a team committed to helping others.

Licenses and Certifications:

None.

Equal Opportunity Employer: Veterans | Disabled