Executive Admin & Travel Coordinator – Nashville

Foster + Partners; Nashville (TN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Private medical insurance

Life assurance

Personal travel insurance

Wellbeing support

Discount programmes

Job summary

Foster + Partners in Nashville is seeking an Administration Assistant to support senior leadership and project teams. You will manage diaries, complex travel logistics, and meetings, ensuring smooth communications and studio coordination in a fast-paced environment.

The role requires discretion, professional presentation, and the ability to build relationships across teams while supporting ongoing initiatives and confidentiality.

Qualifications

• Proven experience managing busy diaries, meetings and international travel logistics.
• Strong organisational skills with the ability to prioritise and stay calm under pressure.
• High level of discretion and experience handling confidential information.
• Confident communication with a professional, diplomatic manner.

Responsibilities

• Manage complex diaries, travel and meetings in an international environment.
• Coordinate meetings and studio activities to support senior leadership and project teams.
• Maintain professional presentation and act as an ambassador for Foster + Partners.

Skills

Diary management

Travel logistics

Meetings coordination

Discretion & confidentiality

Professional communication

Interpersonal skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Foster + Partners in Nashville is seeking an Administration Assistant to support senior leadership and project teams. You will manage diaries, complex travel logistics, and meetings, ensuring smooth communications and studio coordination in a fast-paced environment.

The role requires discretion, professional presentation, and the ability to build relationships across teams while supporting ongoing initiatives and confidentiality.