Administration Assistant - Nashville

Foster + Partners; Nashville (TN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Private medical insurance

Life assurance

Personal travel insurance

Wellbeing support

Discount programmes

Job summary

Foster + Partners in Nashville is seeking an Administration Assistant to support senior leadership and project teams. You will manage diaries, complex travel logistics, and meetings, ensuring smooth communications and studio coordination in a fast-paced environment.

The role requires discretion, professional presentation, and the ability to build relationships across teams while supporting ongoing initiatives and confidentiality.

Qualifications

• Proven experience managing busy diaries, meetings and international travel logistics.
• Strong organisational skills with the ability to prioritise and stay calm under pressure.
• High level of discretion and experience handling confidential information.
• Confident communication with a professional, diplomatic manner.

Responsibilities

• Manage complex diaries, travel and meetings in an international environment.
• Coordinate meetings and studio activities to support senior leadership and project teams.
• Maintain professional presentation and act as an ambassador for Foster + Partners.

Skills

Diary management

Travel logistics

Meetings coordination

Discretion & confidentiality

Professional communication

Interpersonal skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Department: Administration

Location: Nashville

Description

As an Administration Assistant at Foster + Partners, you’ll play a key role in keeping our senior leadership and project teams running seamlessly, managing everything from complex diaries and international travel to meetings, communications and studio coordination. This is a fast-paced, high-responsibility role where your organisation, discretion and proactive mindset will make a real impact every day.

This role is ideal if you want to:

• Manage complex schedules, travel and meetings in a dynamic, international environment.
• Take ownership of a varied workload where no two days are the same.
• Build relationships across teams and work closely with senior stakeholders.
• Suggest and implement new initiatives to support the development of the role as required.
• Work in a role that values precision, professionalism and confidentiality.

What you will bring to the team:

• Proven experience managing busy diaries, meetings and international travel logistics.
• Strong organisational skills with the ability to prioritise and stay calm under pressure and conflicting demands.
• Smart and professional dress and personal presentation at all times, acting as an ambassador on behalf of Foster + Partners.
• Confident communication skills with a professional, diplomatic manner.
• Excellent interpersonal skills and ability to work well with all levels of management and staff both internally and externally.
• High level of discretion and experience handling confidential information.
• Proficiency in Microsoft Outlook, Word and Excel.

What we offer:

We offer a benefits package designed to help you thrive professionally and personally. This includes: private medical insurance for you and your family; life assurance; personal travel insurance; access to a range of wellbeing support, comprising virtual GP services, mental health support and lifestyle coaching; as well as discount programmes for various retailers. On our London campus, we have subsidised catering facilities and host regular social events, and sports activities, for everyone to enjoy.

To support you in building a meaningful career, the practice offers opportunities to develop both your technical and non-technical skills through continuous learning, professional development support, and knowledge sharing and insights from experienced colleagues.

If our designs spark your curiosity and you would like to contribute to solving complex challenges with local and global impact, we invite you to join our team. You’ll be challenged and inspired, collaborating on extraordinary projects in an environment designed to cultivate excellence.

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