Executive Admin & Travel Coordinator

Allegro; United States; Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Hybrid work model (4/1)

Annual bonus

RSU incentive plan

Well-located offices and amenities

Cafeteria plan fringe benefits

Paid English classes

Training budget & internal learning

Job summary

Allegro is seeking a dedicated Administrative Assistant to join our Executive Office Team. You will provide comprehensive administrative support to our Executive Assistants, manage complex travel itineraries, handle invoices, and oversee document workflows across entities.

You’ll work closely with the Executive Office Manager and EAs to maintain organized agendas and drive special projects to completion. This role requires at least 2 years in an administrative role, strong English skills (B2+),

Qualifications

• Minimum 2 years of experience in an administrative support role, preferably in an international environment.
• English proficiency at least B2 level (written and spoken).
• Exceptional organizational and multitasking abilities with a proactive, independent work style.
• Strong communication skills and ability to collaborate across teams.

Responsibilities

• Provide primary administrative support to Executive Assistants and stakeholders.
• Organize complex domestic and international travel and logistics with meticulous attention to detail.
• Process invoices and coordinate expense reports with timely submission and compliance.
• Oversee signature and document workflows across entities with autonomy.
• Support team initiatives and company events, tracking progress to deadlines.
• Collaborate with EAs to align priorities and maintain organized agendas.
• Own special projects delegated by EAs and demonstrate initiative.
• Manage office supplies and inventory efficiently.

Skills

Administrative support

Travel coordination

Calendar management

Stakeholder communication

Job description

Allegro is seeking a dedicated Administrative Assistant to join our Executive Office Team. You will provide comprehensive administrative support to our Executive Assistants, manage complex travel itineraries, handle invoices, and oversee document workflows across entities.

You’ll work closely with the Executive Office Manager and EAs to maintain organized agendas and drive special projects to completion. This role requires at least 2 years in an administrative role, strong English skills (B2+),