Senior Administrative Assistant

Allergan Aesthetics, an AbbVie Company; Austin (TX); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

PTO and holidays

Medical/Dental/Vision insurance

401(k)

Short-term incentive program

Job summary

Allergan Aesthetics, an AbbVie Company, is seeking an experienced Administrative Assistant to provide high-level support to executives, manage calendars and travel, and handle confidential information with discretion. The role involves coordinating with cross-functional teams, preparing documents, and supporting the legal/administrative workflows.

Applicants should have at least 3 years of administrative experience, strong MS Office skills, and a proactive, professional demeanor.

Qualifications

• Minimum 3 years of administrative assistant related experience.
• Experience providing support to a VP level or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat.
• Self-starter able to function at a high level with general instruction.
• Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
• Learns quickly and can change course quickly when needed.
• Open to suggestions and innovation for improvement.
• Professional demeanor and ability to maintain confidentiality.

Responsibilities

• Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.
• Monitors and prioritizes executives email, highlights actions and routinely authors responses.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
• Follows company purchasing and other established procedures.
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Coordinates new employee office setups and onboarding.
• Professionally interacts with high level executives.
• Consistently handles confidential or business-sensitive information.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.

Skills

Administrative support

Calendar management

Travel scheduling

Confidentiality handling

Executive interaction

Education

High School diploma

Tools

Microsoft Office

Outlook

Adobe Acrobat

Job description

About AbbVie

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.

Company Description

About AbbVie

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.

Job Description

Responsibilities include all administrative functions of the department: answering phones, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconference, Web Ex and Blackberry/iPhone setups, managing billing, compiling meeting materials and other similar matters.

Responsibilities

• Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.


• Monitors and prioritizes executives email, highlights actions and routinely authors responses.


• Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.


• Follows company purchasing and other established procedures.


• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.


• Coordinates new employee office setups and onboarding.


• Professionally interacts with high level executives.


• Consistently handles confidential or business-sensitive information.


• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.


• Proactively identifies and resolves scheduling conflicts.

Qualifications

• Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.


• Experience providing support to a VP level or equivalent.


• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.


• Self-starter able to function at a high level with general instruction.


• Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.


• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.


• Learns quickly and can change course quickly when needed.


• Open to suggestions and innovation for improvement.


• Professional demeanor and ability to maintain confidentiality.

Additional Information

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.


• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.


• This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html