Executive Admin Assistant to VP, Housing Development

VOLUNTEERS OF AMERICA TEXAS PROPERTY MANAGEMENT; Austin (TX); Presencial; USD 50.000 - 70.000; Jornada completa

Descripción de la vacante

VOLUNTEERS OF AMERICA TEXAS PROPERTY MANAGEMENT in Austin, TX seeks an experienced administrative professional to support the VP of Housing Development. You will draft correspondence, prepare agendas, manage calendars, travel, and expense reports, and coordinate meetings with VOATX programs and external partners.

You will maintain files, review incoming correspondence, and assist with periodic reports and audits, ensuring timely follow-up and compliance with retention policies.

Formación

• Supports VP Housing Development with correspondence, agendas, and filing.
• Experience coordinating with executives in a corporate setting preferred.
• Ability to manage calendars, travel, and expense reports with attention to detail.

Responsabilidades

• Provides administrative support for the VP of Housing Development.
• Monitors and submits reserve for replacement requests and rent schedules.
• Schedules appointments and teleconferences with VOATX programs and external contacts.
• Records minutes and prepares travel schedules and expense reports.
• Prepares agendas/minutes for RHM Team meetings and management staff.
• Manages mail, inbound/outbound communications, and meeting logistics.
• Maintains files and organization of K drive; handles retention procedures.
• Assists in compiling period reports and responds to audit inquiries with Regional Housing Managers.

Conocimientos

Executive support

Organizational skills

Confidentiality

MS Office

Educación

Bachelor's Degree in Business

Herramientas

Microsoft Excel

PowerPoint

Descripción del empleo

VOLUNTEERS OF AMERICA TEXAS PROPERTY MANAGEMENT in Austin, TX seeks an experienced administrative professional to support the VP of Housing Development. You will draft correspondence, prepare agendas, manage calendars, travel, and expense reports, and coordinate meetings with VOATX programs and external partners.

You will maintain files, review incoming correspondence, and assist with periodic reports and audits, ensuring timely follow-up and compliance with retention policies.