Executive Admin to the COO — Own Projects & Drive Impact

Namify, LLC; Springville, Northern (UT, KY); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Namify, LLC is seeking an Administrative Assistant to the COO to help keep projects moving and priorities aligned. You will work closely with the COO as a trusted partner, coordinating meetings, follow-ups, and vendor communications to ensure commitments are met.

You’ll gain exposure to operations, supply chain, compliance, project management, and accounting while learning the business and growing into greater responsibility.

Qualifications

• Strong verbal and written communication skills.
• Comfort with phone calls and coordinating with vendors.
• Organized and able to manage multiple projects and deadlines.
• Proficient with Google Sheets and email systems.
• Dependable with a track record of following through.
• Willingness to learn new areas (compliance, supply chain, accounting, operations).

Responsibilities

• Work directly with the COO to organize priorities, projects, meetings, and follow-ups.
• Track projects and commitments to ensure deadlines are met.
• Coordinate with team members and vendors to fulfill promises.
• Support internal compliance and documentation; learn regulatory requirements.
• Assist with supply chain and operational projects; learning is encouraged.
• Maintain information using Google Sheets and other systems.
• Coordinate events and activities for managers and teams.
• Help coordinate maintenance for company vehicles and services.

Skills

Communication skills

Phone etiquette

Organization

Google Sheets

Dependability

Independent thinking

Learning mindset

Confidential information handling

Job description

Namify, LLC is seeking an Administrative Assistant to the COO to help keep projects moving and priorities aligned. You will work closely with the COO as a trusted partner, coordinating meetings, follow-ups, and vendor communications to ensure commitments are met.

You’ll gain exposure to operations, supply chain, compliance, project management, and accounting while learning the business and growing into greater responsibility.