Executive Admin to CIO & Mailroom Lead

City-of-Hampton,-Va; Hampton (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

The City of Hampton IT Department seeks a Senior Administrative Assistant to provide high-level clerical, technical, and administrative support to the CIO and IT team. The role balances executive scheduling with hands-on mail room operations and department procurement.

Ideal candidates will have five years of senior-level support experience, proficiency in Office software, and a demonstrated ability to handle confidential information while coordinating with multiple City departments and external

Qualifications

• Requires high school diploma or GED; Associate degree or coursework preferred.
• Proficient in word processing, spreadsheets, and presentation software.
• Five years of senior-level support and scheduling experience preferred.
• Combination of education and experience may be considered.

Responsibilities

• Manages CIO's calendar, schedules meetings and appointments, coordinates conference calls.
• Performs specialized administrative duties: data entry, file management, calls screening, voicemail.
• Produces correspondence, reports, and presentations using word processing, spreadsheets, and slides.
• Manages department systems, personnel records, and the budget; leads clerical staff and training.
• Oversees office procurement and mail room operations; coordinates with City departments and the public.

Skills

Calendar management

Scheduling

Data entry

Word processing

Spreadsheets

Presentations

Confidentiality

Communication

Multi-tasking

Education

High school diploma or GED

Associate degree preferred

Tools

Postage machine

Office equipment

Job description

The City of Hampton IT Department seeks a Senior Administrative Assistant to provide high-level clerical, technical, and administrative support to the CIO and IT team. The role balances executive scheduling with hands-on mail room operations and department procurement.

Ideal candidates will have five years of senior-level support experience, proficiency in Office software, and a demonstrated ability to handle confidential information while coordinating with multiple City departments and external