Executive Admin to Chief Commercial Officer

Beta Bionics Inc; Glendale (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical and dental coverage

FSA/HSA Plan Options

401(k) plan with employer match

Paid vacation and holidays

Job summary

Beta Bionics, Inc. is seeking a Commercial Administrative Assistant to provide administrative and operational support to the Chief Commercial Officer and the Commercial organization at our Mason, Ohio location.

The role keeps priorities, meetings, travel, communications, and key deliverables organized in a fast-paced environment. The ideal candidate is highly organized, responsive, and detail-oriented, capable of managing multiple priorities.

Qualifications

• Bachelor’s degree or equivalent combination of training and experience.
• Proven experience providing administrative or operational support in a professional environment.
• Proficiency with word processing, spreadsheets, presentation software, email, calendaring, and virtual meeting tools.
• Ability to work onsite at the Mason, Ohio pharmacy location five days per week.

Responsibilities

• Provide administrative support to the Chief Commercial Officer and the Commercial organization.
• Coordinate meetings for the Commercial leadership team and cross-functional partners.
• Assist with events, travel logistics, and onsite support.
• Maintain Commercial reports, databases, trackers, calendars, and files.
• Prepare, proofread, format, and distribute presentations and reports.
• Track action items and deadlines; follow up to ensure timely completion.
• Serve as a central administrative contact across Sales, Marketing, Market Access, Pharmacy Operations, Finance, Legal, HR, and others.
• Oversee onboarding logistics for new Commercial team members and handle sensitive information.

Skills

Calendar management

Travel planning

Expense reporting

Document preparation

Meeting coordination

Office administration

Onsite coordination

Proficiency with Office tools

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Calendar software

Virtual meeting tools

Job description

Beta Bionics, Inc. is seeking a Commercial Administrative Assistant to provide administrative and operational support to the Chief Commercial Officer and the Commercial organization at our Mason, Ohio location.

The role keeps priorities, meetings, travel, communications, and key deliverables organized in a fast-paced environment. The ideal candidate is highly organized, responsive, and detail-oriented, capable of managing multiple priorities.