Executive Admin Specialist - Utilities & Board Support

City of Zeeland; Zeeland (MI); On-site; USD 40,000 - 60,000; Full time

Job summary

The City of Zeeland is seeking an organized Administrative Assistant to support the General Manager and leadership team. The role includes coordinating Board of Public Works activities, managing communications, and assisting with community engagement to ensure reliable utility services.

The position requires strong organization, confidentiality, and the ability to balance multiple priorities in a fast-paced municipal environment.

Qualifications

• Associate’s degree or equivalent experience.
• 3–5 years of progressively responsible administrative support or office management experience.

Responsibilities

• Provide executive and administrative support to leadership.
• Coordinate board meetings, agendas, packets, and official records.
• Manage calendars, meetings, and training; track follow-ups on key projects.
• Prepare reports, presentations, policies, contracts, and correspondence.
• Serve as a central point of contact for internal and external communications.
• Maintain electronic and paper records; support records retention and public information requests.

Skills

Organized

Attention to detail

Multitasking

Communication

Discretion and confidentiality

Education

Associate’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

The City of Zeeland is seeking an organized Administrative Assistant to support the General Manager and leadership team. The role includes coordinating Board of Public Works activities, managing communications, and assisting with community engagement to ensure reliable utility services.

The position requires strong organization, confidentiality, and the ability to balance multiple priorities in a fast-paced municipal environment.