Administrative Assistant

Northrop Grumman; Falls Church (VA); On-site; USD 66,000 - 111,000; Full time

Job summary

Northrop Grumman is seeking an Administrative Assistant to support the Space Systems Business Development organization. The role involves travel planning, expense reporting, meeting planning, calendar development, budget support, and preparing materials for executive leadership.

The successful candidate will coordinate meetings with various classification levels, interact with leadership, and manage sensitive engagements while maintaining discretion across functions.

Qualifications

• High School Diploma or equivalent with 5+ years of professional administrative support in a corporate setting.
• Extensive experience with timely and accurate expense reporting for complex travel scenarios.
• Advanced experience in Microsoft Office suite (PowerPoint, Word, Outlook and Excel), SharePoint (or equivalent).
• Excellent organizational skills with ability to juggle multiple tasks across a dispersed team.
• Experience interfacing with executive level contacts (internal and external).
• Experience coordinating Outlook calendars, conference calls, and shared applications.
• Experience coordinating on and off-site meetings and/or events.
• Experience with Concur or SAP for travel and expense reporting systems.
• Must have DoD Secret security clearance at the time of application.

Responsibilities

• Travel planning and expense report management.
• Meeting planning and execution.
• Schedule development and tracking.
• Budget support.
• Coordinate events/meetings with Administrative Assistants & Business Operations leads.
• Prepare presentation materials for executive leadership teams.
• Support logistics for meetings of varying classification levels across networks.
• Engage in sensitive engagements inside and outside the company.
• Proactively manage calendar, travel, and scheduling conflicts.
• Other duties as assigned.

Skills

Microsoft Office

Expense reporting

Travel planning

Calendar management

Executive interfacing

Meeting coordination

Concur or SAP

SharePoint

PowerPoint

Word

Outlook

Excel

Education

High School Diploma

Bachelor’s degree preferred

Tools

PowerPoint

Word

Outlook

Excel

SharePoint

Concur

SAP

Job description

Job Details

Location: McLean, VA or Falls Church, VA.

Relocation Assistance: No relocation assistance available.

Clearance Required for Start: Yes.

Clearance Type: Secret (TS/SCI preferred).

Travel: Yes, 10% of the time.

Description

We are looking for an Administrative Assistant to support the Space Systems Business Development (BD) organization.

Keys To Success

• Collaborative approach, good listening and communication skills, and discretion interacting with leadership and representing the Space BD leadership team.
• Collaborate effectively with executive leadership administrative team to support tasks, ensuring seamless communication and coordination across functions while encouraging partnership and development.
• Proactive mindset, self‑motivated, well organized and detail oriented for fast‑paced environment with high expectations, diverse assignments, and competing priorities.
• Ability to independently solve administrative issues and conflicts, with limited guidance or contact with supported principal in a timely fashion.

Responsibilities

• Provide administrative support to include:
• Travel planning
• Managing expense reports
• Meeting planning and execution
• Schedule development and tracking
• Budget support
• Coordinating events/meetings with other Administrative Assistants & Business Operations leads
• Prepare presentation materials for executive leadership teams.
• Support logistics planning and execution of meetings of varying classification levels that may span multiple computer networks (i.e. unclassified and classified computer systems).
• Support engagements of a sensitive nature inside and outside the company.
• Proactively manage calendar, travel, and scheduling conflicts, ensuring the team is well supported.
• Other duties as assigned.

Basic Qualifications

• High School Diploma or equivalent with 5+ years of professional administrative support in a law firm or other corporate setting.
• Extensive experience with timely and accurate expense reporting for complex travel scenarios.
• Advanced experience in Microsoft Office suite (PowerPoint, Word, Outlook and Excel), SharePoint (or equivalent), and intranet/internet proficiency.
• Excellent organizational skills, including the ability to juggle multiple tasks and competing priorities across a geographically dispersed team.
• Experience interfacing with executive level contacts (internal as well as external).
• Experience coordinating Outlook calendars, conference calls, and shared applications.
• Experience coordinating on and off‑site meetings and/or events.
• Experience and proficiency with Concur or SAP for travel and expense reporting systems.
• Must have DoD Secret security clearance at the time of application.

Preferred Qualifications

• Active TS/SCI clearance preferred.
• Bachelor’s degree preferred.

Salary and Benefits

Primary Level Salary Range: $66,600.00 – $111,000.00. The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Benefits: Employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, company‑paid holidays and paid time off (PTO) for vacation and/or personal business.

Equal Opportunity Employer (EEO) Statement

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.