Executive Admin Specialist – Senior Coordinator

Pratt & Whitney; East Hartford (CT); On-site; USD 53,000 - 101,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Long-term disability

401(k) match

Flexible spending accounts

Flexible work schedules

Employee assistance program

Parental leave

Paid time off

Job summary

Pratt & Whitney, located in East Hartford, CT, is seeking an executive administrative professional to support the VP Sustainment Operations and other senior leaders. The role requires proactive, highly organized individuals capable of managing complex calendars and confidential tasks.

The position involves travel planning, document preparation, and cross-functional coordination across domestic and international teams. A U.S. citizen is required, with an onsite work setup and competitive benefits.

Qualifications

• AA/AS degree with at least 6+ years of relevant experience; or high school diploma with at least 10+ years of relevant experience.
• 3+ years of demonstrated experience supporting multiple senior level executives.
• Must be a U.S. Citizen. This position may require access to systems/tools that are restricted to individuals who possess US citizenship.

Responsibilities

• Managing calendars with detailed agendas and meeting logistics across locations.
• Screening inquiries, scheduling requests, and handling confidential communications.
• Managing distribution lists and organizational charts, and ensuring timely information flow.
• Managing confidential information and department supplies; processing and tracking invoices.
• Planning and arranging significant domestic and international travel and submitting expense reports.
• Formatting presentations and creating Word, Excel, and PowerPoint documents.
• Developing standard work and supporting special projects as required.
• Collaborating with senior leaders and assistants to ensure coverage and clear communication.

Skills

Executive support

Travel coordination

Education

AA/AS degree with 6+ years experience

High school diploma with 10+ years experience

Tools

MS Office

PW business systems (travel, time & attendance, personnel)

Job description

Pratt & Whitney, located in East Hartford, CT, is seeking an executive administrative professional to support the VP Sustainment Operations and other senior leaders. The role requires proactive, highly organized individuals capable of managing complex calendars and confidential tasks.

The position involves travel planning, document preparation, and cross-functional coordination across domestic and international teams. A U.S. citizen is required, with an onsite work setup and competitive benefits.