Executive Admin Specialist – Police Department

City of Phenix City; Phenix City (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

The City of Phenix City is seeking an Administrative Assistant to support the Police Department under the Office Manager. The role covers clerical tasks, data entry, payroll, and budget-related duties, ensuring efficient operation of departmental records and communications.

Typical responsibilities include front desk backup, visitor greeting, multi-line phone handling, calendar management for the Chief, and processing HR documents for new hires.

Qualifications

• High School Diploma or GED required.
• 2+ years front desk experience preferred.
• Notary Public preferred or ability to obtain; Valid Driver’s License from state of residence.
• Proficiency in Microsoft Office programs, namely Word and Excel.

Responsibilities

• Maintain daily duties within Chief of Police Office under Office Manager supervision.
• Process payments and assist in monitoring the budget.
• Provide back up to front desk reception, greet visitors, and answer multi-line phones.
• Data entry on bills and budget accounts for Chief of Police office.
• Distribute interoffice correspondence.
• Assist with payroll processing.
• Maintain confidential personnel, disciplinary, legal and administrative information.
• Manage Chief’s calendar, appointments, meetings, and commitments.
• Process and track personnel documents, evaluations, transfers, and HR matters.
• Prepare and maintain police academy application and enrollment packets for new hires.

Skills

Verbal communication

Written communication

Data entry

Flexibility

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Copiers

Faxes

Multi-line phone system

Computers

Job description

The City of Phenix City is seeking an Administrative Assistant to support the Police Department under the Office Manager. The role covers clerical tasks, data entry, payroll, and budget-related duties, ensuring efficient operation of departmental records and communications.

Typical responsibilities include front desk backup, visitor greeting, multi-line phone handling, calendar management for the Chief, and processing HR documents for new hires.