Accounting & Admin Assistant | Full-Time, Data Entry

GFOAA; Phenix City (AL); On-site; USD 32,230 - 39,392; Full time

Job summary

City of Phenix City is seeking an Accounting Assistant to support the Comptroller and Finance Department with clerical, data entry, bookkeeping, and basic accounting tasks. The role includes handling multi-line phone calls, processing payments, and maintaining ledgers; strong attention to detail and accuracy are essential.

The position requires a high school diploma or GED, with an associate degree in accounting or related field preferred, and at least two years in accounting or finance.

Qualifications

• High school diploma or GED, required.
• Associate’s Degree in Accounting or related field required.
• Two years of experience in Accounting, Finance or another area of business; preferably government.

Responsibilities

• Answers multi-line telephone, directs calls or takes messages.
• Provides visitors and callers with detailed information on directions and refers them to the appropriate department/personnel.
• Performs routine administrative tasks such as copying documentation, data entry, filing, and document production.
• Orders and updates department supplies within budgetary allowance.
• Prepares documents used by the department, e.g. requests for payment, purchase orders, etc. Processes and distributes incoming mail.
• Receives and receipts accounts receivables and updates accounts receivable subsidiary ledgers.
• Maintains files and records of city credit cards and issues cards in compliance with established rules and regulations.
• Allocates charges for collective billings to the appropriate department to ensure expenditures are charged to the appropriate account and fund.

Skills

Data entry

Telephone handling

Communication

Budgeting basics

Education

High school diploma or GED

Associate’s Degree in Accounting or related field

Tools

Accounting software

Microsoft Excel

Office productivity tools

Job description

City of Phenix City is seeking an Accounting Assistant to support the Comptroller and Finance Department with clerical, data entry, bookkeeping, and basic accounting tasks. The role includes handling multi-line phone calls, processing payments, and maintaining ledgers; strong attention to detail and accuracy are essential.

The position requires a high school diploma or GED, with an associate degree in accounting or related field preferred, and at least two years in accounting or finance.