Executive Admin Specialist: Board & Budget Support

Seminole Electric Cooperative, Inc.; Tampa (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Seminole Electric Cooperative, Inc. in Tampa, FL seeks an Administrative Specialist to provide high-level administrative support to the Executive Vice President & Chief Legal Officer and the department.

The role includes preparing materials for meetings, supporting board activities, and managing budgets and procurement workflows. The ideal candidate will have strong communication, confidentiality, organizational skills, and the ability to work with cross-functional teams in a fast-paced utility

Qualifications

• Associate or bachelor’s degree in business management or related discipline.
• Five (5) years’ experience in an administrative, project management or similar roles.
• Relevant work experience may be substituted for education based on two (2) years of experience for one (1) year of education.
• Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional

Responsibilities

• Assists in the development of presentation materials for meetings.
• Acts as a Board committee assistant in the development of agendas, agenda item summaries, chair reports, minutes, resolutions/motions and PowerPoint presentations.
• Maintains the department procurement credit card, prepares electronic procurement card purchase requests, including reconciling electronic statements.
• Assists with development of the department budget, manages department purchase requisitions, and monitors monthly budget management reports as well as department contract expirations.
• Maintains calendar and appointments of the applicable Vice President.
• Supports department Directors/Managers as required, including researching and preparing reports for their respective departments or organizing meeting schedules for various team members.
• Arranges/coordinates departmental travel, prepares expense/reimbursement reports.
• Provides meeting planning and support.
• Ensures department supplies are available and orders new equipment as needed.
• Performs other duties as applicable to the position or as assigned.
• NERC Compliance: Performs NERC Compliance Program roles if/as designated in Seminole's Standard Ownership Matrix (SOM) including ongoing evidence retention in "audit-ready" form.

Skills

Verbal communication

Written communication

Confidentiality

Customer service

Organizational skills

Planning

Problem solving

Time management

Team collaboration

Adaptable

Education

Bachelor’s or Associate degree in business management

Tools

Microsoft Office

SharePoint

Document control

Timekeeping

Work management

Job description

Seminole Electric Cooperative, Inc. in Tampa, FL seeks an Administrative Specialist to provide high-level administrative support to the Executive Vice President & Chief Legal Officer and the department.

The role includes preparing materials for meetings, supporting board activities, and managing budgets and procurement workflows. The ideal candidate will have strong communication, confidentiality, organizational skills, and the ability to work with cross-functional teams in a fast-paced utility