ADMINISTRATIVE SPECIALIST

Seminole Electric Cooperative, Inc.; Tampa (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Seminole Electric Cooperative, Inc. in Tampa, FL seeks an Administrative Specialist to provide high-level administrative support to the Executive Vice President & Chief Legal Officer and the department.

The role includes preparing materials for meetings, supporting board activities, and managing budgets and procurement workflows. The ideal candidate will have strong communication, confidentiality, organizational skills, and the ability to work with cross-functional teams in a fast-paced utility

Qualifications

• Associate or bachelor’s degree in business management or related discipline.
• Five (5) years’ experience in an administrative, project management or similar roles.
• Relevant work experience may be substituted for education based on two (2) years of experience for one (1) year of education.
• Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional

Responsibilities

• Assists in the development of presentation materials for meetings.
• Acts as a Board committee assistant in the development of agendas, agenda item summaries, chair reports, minutes, resolutions/motions and PowerPoint presentations.
• Maintains the department procurement credit card, prepares electronic procurement card purchase requests, including reconciling electronic statements.
• Assists with development of the department budget, manages department purchase requisitions, and monitors monthly budget management reports as well as department contract expirations.
• Maintains calendar and appointments of the applicable Vice President.
• Supports department Directors/Managers as required, including researching and preparing reports for their respective departments or organizing meeting schedules for various team members.
• Arranges/coordinates departmental travel, prepares expense/reimbursement reports.
• Provides meeting planning and support.
• Ensures department supplies are available and orders new equipment as needed.
• Performs other duties as applicable to the position or as assigned.
• NERC Compliance: Performs NERC Compliance Program roles if/as designated in Seminole's Standard Ownership Matrix (SOM) including ongoing evidence retention in "audit-ready" form.

Skills

Verbal communication

Written communication

Confidentiality

Customer service

Organizational skills

Planning

Problem solving

Time management

Team collaboration

Adaptable

Education

Bachelor’s or Associate degree in business management

Tools

Microsoft Office

SharePoint

Document control

Timekeeping

Work management

Job description

Position Summary Description

The Administrative Specialist provides administrative services and assistance to the Executive Vice President & Chief Legal Officer and department staff in an efficient, effective and professional manner.

Job Description

Job Description

Position Summary Description

The Administrative Specialist provides administrative services and assistance to the Executive Vice President & Chief Legal Officer and department staff in an efficient, effective and professional manner.

Essential Functions

• Assists in the development of presentation materials for meetings.
• Acts as a Board committee assistant in the development of agendas, agenda item summaries, chair reports, minutes, resolutions/motions and PowerPoint presentations.
• Maintains the department procurement credit card, prepares electronic procurement card purchase requests, including reconciling electronic statements.
• Assists with development of the department budget, manages department purchase requisitions, and monitors monthly budget management reports as well as department contract expirations.
• Maintains calendar and appointments of the applicable Vice President.
• Supports department Directors/Managers as required, including researching and preparing reports for their respective departments or organizing meeting schedules for various team members.
• Arranges/coordinates departmental travel, prepares expense/reimbursement reports.
• Provides meeting planning and support.
• Ensures department supplies are available and orders new equipment as needed.
• Performs other duties as applicable to the position or as assigned.
• NERC Compliance: Performs NERC Compliance Program roles if/as designated in Seminole's Standard Ownership Matrix (SOM) including ongoing evidence retention in "audit-ready" form. You should also be familiar with Seminole's Enterprise Internal Compliance Program (ENT-GCD-RGC-EP-054) to further your understanding of Seminole's compliance program and your duties and responsibilities in the SOM.

Qualifications And Education Requirements

Associate or bachelor’s degree in business management or related discipline. Five (5) years’ experience in an administrative, project management or similar roles is desirable. Relevant work experience may be substituted for education based on two (2) years of experience for one (1) year of education.

Core Competencies : Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional

Technical Competencies/Skills

• Proficiency with computed based applications (Microsoft Office applications, Document Control, SharePoint, Work Management, Time Keeping)
• Basic Accounting
• Contracts
• Office Management
• Budgeting

Soft Competencies/Skills

• Effective verbal/nonverbal, listening and written communications
• Confidentiality
• Customer Service Oriented
• Efficiency
• Organizational Skills
• Planning
• Problem-solving

Physical Requirements

Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must possess a valid driver’s license and acceptable Motor Vehicle Report.

Working conditions

Some travel and work outside of normal business hours. While working in certain areas of the plant there is the potential for exposure to hazards typical of an industrial working environment. Must be able to work flexible hours based on varying initiatives and unplanned deadlines.

“ Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice.”