Executive Admin & Sales Operations Lead

K2J Marketing Partners; St. Louis (MO); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Competitive salary

Paid time off

Vision insurance

Job summary

K2J Marketing Partners is a full-service marketing firm that partners with clients to elevate brand awareness through high-end products and events. We seek an Executive Administrative Assistant to support our SVP and contribute to sales operations with administrative and client-facing duties.

The role blends executive support with sales coordination, requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 5-8 years of experience in executive assistant, admin, or sales support roles.
• Proficient with Microsoft 365 or Google Workspace.
• Hands-on CRM experience (Salesforce, HubSpot or equivalent).
• Experience with AI-powered productivity tools and virtual meeting platforms.

Responsibilities

• Manage SVP's complex calendar, scheduling internal and external meetings and prioritizing commitments.
• Coordinate domestic and international travel, including flights, hotels, and itineraries.
• Screen calls and emails with professionalism and discretion; prepare meeting agendas and minutes.
• Prepare sales proposals, pitch decks, and client-facing materials.
• Maintain CRM records with data accuracy and timely updates; track leads and opportunities.
• Prepare reports, dashboards, and summaries for leadership review.
• Support planning and logistics for client events, trade shows, and team off-sites.
• Serve as central contact for internal teams seeking SVP guidance or approvals.

Skills

Microsoft 365

CRM (Salesforce/HubSpot)

AI productivity tools

Virtual meetings (Zoom/Teams)

Adobe Creative Cloud

Data analysis & reporting

Excellent written and verbal comms

Education

Bachelor's or Associate's degree in Business/IT or related

Tools

Google Workspace

CRM platforms

Notion/Confluence

Job description

K2J Marketing Partners is a full-service marketing firm that partners with clients to elevate brand awareness through high-end products and events. We seek an Executive Administrative Assistant to support our SVP and contribute to sales operations with administrative and client-facing duties.

The role blends executive support with sales coordination, requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.