Executive Assistant

Montium; Lakewood Township (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

Montium in New Jersey is seeking an Executive Assistant to act as a force multiplier for the partnership team, managing complex calendars, overseeing deal flow, and keeping financial records accurate in a fast-paced environment. This role requires proactive ownership, ability to anticipate needs, and a knack for drafting high-level communications while protecting the executive's time.

You will partner closely with leaders to ensure all stakeholders stay aligned, with emphasis on timely reporting

Qualifications

• 3+ years in an EA, Operations, or Project Coordination role.
• Solid understanding of bookkeeping principles and budget coordination.
• Proficiency in scheduling tools.

Responsibilities

• Manage expense reimbursement for partners.
• Coordinate the end-to-end process for budget meetings, including reports.
• Provide oversight on active sales deals, ensuring stakeholders are updated.
• Monitor the sales pipeline and alert leadership to bottlenecks or urgent priorities.
• Manage a complex, fast-moving calendar, prioritizing high-value meetings.
• Act as the primary point of contact for partner follow-ups, ensuring external relationships are nurtured and tasks are executed.
• Anticipate needs before they arise and take initiative to solve problems.
• Draft high-level correspondence and ensure the executive’s time is spent on the highest-priority tasks.

Skills

Proactive

Ownership mindset

Attention to detail

Communication

Tools

Scheduling software

Job description

We are seeking a high-energy detail-oriented Executive Assistant to act as a force multiplier for our partnership team. This isn’t a "sit back and wait" role; we need a proactive partner who can manage complex calendars, oversee sales deal flow, and keep our financial accuracy in tight order. The ideal candidate thrives in a fast-paced environment and possesses the "ownership" mentality required to drive projects to completion without constant supervision.

The ideal candidate is proactive and detail-oriented with the ability to act as the right hand to the partners.

Core Responsibilities

Financial & Budget Management:

• Manage expense reimbursement for partners.
• Coordinate the end-to-end process for budget meetings, including preparing reports and ensuring all stakeholders are aligned.
• Provide oversight on active sales deals, ensuring that stakeholders are updated and nothing falls through the cracks.
• Monitor the sales pipeline and alert leadership to bottlenecks or urgent priorities.

Strategic Calendar & Communication:

• Manage a complex, fast-moving calendar, prioritizing high-value meetings.
• Act as the primary point of contact for partner follow-ups, ensuring external relationships are nurtured and tasks are executed.
• Anticipate needs before they arise and take initiative to solve problems.
• Draft high-level correspondence and ensure the executive’s time is spent on the highest-priority tasks.

Key Requirements & Skills

Experience: 3+ years in an EA, Operations, or Project Coordination role.

Financial Literacy: Solid understanding of bookkeeping principles and budget coordination.

Tech Savvy: Proficiency in (xx) and advanced scheduling tools.

• The "It" Factor:
• Motivated: You are driven by results and take pride in "leveling up" the executive you support.
• Initiative: You don't wait for a to-do list; you create it