Executive Admin & Pupil Accounting Coordinator

Central Office; Addison (MI); On-site; USD 46,000 - 62,000; Full time

Job summary

Addison Community Schools Central Office in Addison, MI seeks an Executive Administrative Assistant / Pupil Accounting Coordinator / Athletic Secretary. This multifaceted role supports the Superintendent and CFO, coordinates Board of Education activities, handles HR functions, and manages state reporting and athletic department administration.

The position requires strong organizational skills, discretion, and the ability to juggle multiple priorities in an educational setting.

Qualifications

• Associate degree required; bachelor's degree preferred.
• Minimum three years of progressively responsible administrative support experience.
• Experience handling confidential information.
• Proficiency in Microsoft Office Suite, Google Workspace, and database management systems.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and deadlines.
• Valid Michigan driver's license.

Responsibilities

• Provide executive-level administrative support to the Superintendent and CFO.
• Manage calendars, appointments, travel, and meetings.
• Prepare reports, correspondence, presentations, and district communications.
• Screen calls, visitors, and inquiries; maintain confidential records.
• Coordinate Board of Education meeting logistics and prepare agendas.
• Coordinate HR tasks: postings, applications, interviews, and onboarding.
• Coordinate state reporting and pupil accounting data submission.
• Support athletic department administration and records.
• Maintain records management systems and district policies.

Skills

Administrative support

Communication

Time management

Discretion / confidentiality

Independent work

Education

Associate degree in Business/Office Administration/HR/Accounting/Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Google Workspace

Database management systems

Job description

Addison Community Schools Central Office in Addison, MI seeks an Executive Administrative Assistant / Pupil Accounting Coordinator / Athletic Secretary. This multifaceted role supports the Superintendent and CFO, coordinates Board of Education activities, handles HR functions, and manages state reporting and athletic department administration.

The position requires strong organizational skills, discretion, and the ability to juggle multiple priorities in an educational setting.