Executive Admin & Projects Coordinator

City of Pocatello; Pocatello (ID); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical

Prescription

Dental

Vision

Life Insurance

PERSI Retirement

PERSI Choice 401(k)

457 Retirement Planning

HRA VEBA Contributions

Employee Assistance Program

Flexible Spending Accounts

Education Assistance

Job summary

The City of Pocatello is seeking a Management Assistant to perform complex secretarial, office administration and public relations tasks for a Division Superintendent or Manager. The role requires independent judgment, coordination of office functions, and discretion in applying policies and procedures.

This position also handles budgeting, payroll, and departmental records, with opportunities to coordinate with executives and staff across departments.

Qualifications

• Associates Degree; orFive (5) years’ related administrative support experience, preferably in a governmental environment.
• Two (2) years’ experience in supervision or monitoring the work of others is preferred.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Coordinate multi-agency or department activities and manage databases; prepare reports and summaries.
• Provide clerical/secretarial support, compose correspondence, and process payroll and time records.
• Answer inquiries and provide information to the public and other city departments.
• Attend meetings for the Division Superintendent or Manager to relay and collect information.
• Ensure adherence to policies, procedures, and confidentiality in daily tasks.

Skills

Administrative support

Public relations

Customer service

Research and analysis

Education

Associates Degree

Tools

Database software

Word processing

Spreadsheets

Desktop publishing

Payroll systems

Job description

The City of Pocatello is seeking a Management Assistant to perform complex secretarial, office administration and public relations tasks for a Division Superintendent or Manager. The role requires independent judgment, coordination of office functions, and discretion in applying policies and procedures.

This position also handles budgeting, payroll, and departmental records, with opportunities to coordinate with executives and staff across departments.