Executive Admin Partner: Leader Support & Scheduling

Baker Tilly US; Santa Monica (CA); Hybrid; USD 42,705 - 60,614; Full time

Benefits offered by this job

Benefits package

Job summary

The Senior Administrative Business Partner at Baker Tilly provides advanced administrative support, including complex scheduling, stakeholder coordination, executive travel, and confidential information management for principals and leadership teams across a defined geography.

This role often works in person or hybrid to support onsite leadership needs, with responsibilities spanning travel arrangement, calendar management, client deliverable support, and cross-functional coordination.

Qualifications

• High School Diploma or GED required; Associate’s degree preferred.
• 1+ years relevant experience required, 5-8 years preferred.
• Advanced organizational and priority management including triaging requests.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality in handling sensitive information.
• Advanced proficiency in Microsoft Office Suite and collaboration platforms.
• Executive presence to interact with senior leaders and external stakeholders.
• Ability to anticipate needs and solve problems with minimal direction.
• Demonstrated ability to manage complex logistics, including domestic/international travel.

Responsibilities

• Leader Scheduling & Priority Management: Manage complex calendars; triage requests; align scheduling with leader priorities; prep briefing materials.
• Leader Travel & Expense Management: Coordinate complex itineraries; handle changes; manage expense submissions.
• Leadership Communications & Materials Support: Draft correspondence, talking points, presentation materials; manage confidential information; support client deliverables and engagement setup.
• Stakeholder Coordination & Meeting Support: Manage onsite and virtual leadership meetings, boardroom logistics, AV, catering, visitors, and events.
• Light Project / Initiative Coordination: Track tasks, gather status updates, maintain documents, coordinate cross-functional workflows.
• Perform other duties as required.

Skills

Calendar management

Travel coordination

Executive communication

Confidentiality

Discretion

Education

High School Diploma or GED

Associate’s degree preferred

Tools

Microsoft Office

Outlook

Word

PowerPoint

Excel

Teams/SharePoint

Job description

The Senior Administrative Business Partner at Baker Tilly provides advanced administrative support, including complex scheduling, stakeholder coordination, executive travel, and confidential information management for principals and leadership teams across a defined geography.

This role often works in person or hybrid to support onsite leadership needs, with responsibilities spanning travel arrangement, calendar management, client deliverable support, and cross-functional coordination.