Executive Admin & Ops Support for C-Suite

amynta; Baltimore (MD); On-site; USD 57,308,000 - 77,366,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) participation

Paid time off

Holiday pay

Job summary

The Amynta Group is hiring an Executive Administrative Assistant for our Hunt Valley, MD office. The role supports the Vice President and President, handles travel planning, expense reports, calendar management, and general administrative tasks.

You'll create PowerPoint presentations, assist with RFPs, coordinate events, manage office supplies, and help maintain a professional image. This full-time position includes benefits and opportunities for overtime.

Qualifications

• HS Diploma.
• 3-5 years' experience in an executive assistant role.

Responsibilities

• Provide requested assistance to Vice President and President when necessary (expense reports, travel and meetings).
• Provide general administrative support - maintaining general phone line/voicemail box, welcoming guests and getting them checked in and to their host, assisting fellow employees with questions/concerns or directing them to appropriate party.
• Coordinates general day-to-day office logistics for keeping general office operations running smoothly.
• Manages standard office and pantry supplies to support the entire office.
• Create, edit, finalize PowerPoint presentations for all departments - Corporate, Title.
• Assist in the research, creation, and finalization of all RFPs.
• Plan, research, organize and execute all company/department-wide events, including but not limited to charitable and morale/incentive-building events.
• Create all internal, company-wide promotional materials using graphic design software (email announcements, posters, directional signage, etc.)
• Create/purchase any external marketing material (flyers, cut sheets, branded marketing items, etc.)
• Maintain an open and professional line of communication with all executive staff.
• Ability to document meeting notes and action items for follow-up.
• Research, plan, and purchase all conference-related goods for Title and Brokerage teams - promotional materials, booth space, booth shipping, accommodations, etc.
• Maintain conference room scheduling, including the coordination of luncheon meetings when necessary.
• Manage the MTA Bus Pass Program for PDP employees (monthly duty)
• Assist with the Attendance Policy- collecting weekly reports, maintaining the master sheet, and communicating issues to the HRBP and other HR duties.

Skills

Executive support

Communication

Time management

Attention to detail

Interpersonal skills

Education

HS Diploma

Tools

Microsoft Office

Job description

The Amynta Group is hiring an Executive Administrative Assistant for our Hunt Valley, MD office. The role supports the Vice President and President, handles travel planning, expense reports, calendar management, and general administrative tasks.

You'll create PowerPoint presentations, assist with RFPs, coordinate events, manage office supplies, and help maintain a professional image. This full-time position includes benefits and opportunities for overtime.