ADMINISTRATIVE SECRETARY OPS - 60932541

State of Florida; Fort Myers (FL); On-site; USD 20,320,000 - 27,493,000; Part time

Benefits offered by this job

401(a) plan

Unemployment benefits

State group insurance

Job summary

State of Florida in the Florida Department of Children and Families–Children’s Legal Services Division is seeking a part-time Administrative Secretary OPS in Fort Myers. The role supports paralegals and attorneys, with duties in filing, data entry, and document management, offering 20 hours per week at a competitive hourly rate.

Responsibilities include preparing filings, maintaining case files, handling mail and scheduling, and entering data into state databases.

Qualifications

• Experience with data entry and filing in a legal/office environment.
• Proficiency in Microsoft Word and Excel or equivalent.
• Ability to organize files and records and handle correspondence.

Responsibilities

• Prepare Notices of Filings and manage case file creation and closure.
• Process and track mail, documents, and assignments.
• Enter data accurately into statewide databases and track court calendars.

Skills

Data entry

Microsoft Office

Organizational skills

Tools

Microsoft Office

Job description

Select how often (in days) to receive an alert:

Select how often (in days) to receive an alert:

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:883367

Agency: Children and Families

Working Title: ADMINISTRATIVE SECRETARY OPS - 60932541

Florida Department of Children & Families - Children’s Legal Services Program

We are seeking a highly motivated and energetic individual to work in our Children's Legal Services Division, a premier statewide law firm. This is an excellent opportunity to work among an elite group of dedicated legal child advocates to ensure justice for the children of Florida.

Description

This is a part-time general office and clerical position providing support to a team of paralegals and attorneys assigned to our Children’s Legal Services program. The work is challenging but incredibly rewarding.

Location

Lee County (Fort Myers). Applicants interested in working in counties/cities other than Lee County will need to apply for positions advertised for those specific areas on the People First System.

Hourly Salary

$16.71 per hour; 20 hours per week (part-time). Internal salary appointments are determined according to DCF Salary policy.

Job Responsibilities/Examples of Work May Include

• Preparing Notices of Filings of legal documents.
• Creating, maintaining, and closing case files.
• Receiving, processing, and tracking correspondence, mail and work assignments.
• Filing documents in case files.
• Filing documents with the court.
• Sorting and distributing paper mail and electronic mail.
• Operating copy machine.
• Entering data timely and accurately into statewide databases.
• Tracking court calendar activities.
• Preparing travel reimbursement requests.
• Transmitting work electronically to other locations.
• Preparing witness requests.
• Preparing purchase requisitions
• Monitoring and ordering office supplies.
• Knowledge of office professionalism and practices.
• Computer experience, particularly with Microsoft Office (Word and Excel).
• Ability to use copying and fax machine.
• Ability to organize files and other records.
• Ability to enter data in records management systems.
• Ability to handle telephone calls in a courteous and effective manner.
• Prior experience working in a legal office preferred.

Special Note

• Some Agency positions may require successful completion of pre-interview assessment or work sample prior to interview.
• Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.

WHAT IS OPS EMPLOYMENT?

Other Personal Services (OPS) employment is a temporary employer/employee relationship used solely for accomplishing short term or intermittent tasks. OPS employees do not fill established positions and may not be assigned the duties of any vacant authorized position. OPS employees are at-will employees and are subject to actions such as pay changes, changes to work assignment, and terminations at the pleasure of the agency head or designee.

WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?

• State of Florida 401(a) FICA Alternative Plan - mandatory
• Reemployment Assistance (Unemployment Compensation) - mandatory
• Participation in state group insurance (upon meeting eligibility requirements)
• Deferred Compensation - voluntary
• Employee Assistance Program – voluntary

WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?

• Any form of paid leave
• Paid holidays
• Participation in the Florida Retirement System
• Reinstatement rights or retention rights

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

IF YOU EXPERIENCE PROBLEMS APPLYING ONLINE, PLEASE CALL THE PEOPLE FIRST SERVICE CENTER AT [phone].

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Locations

FORT MYERS, FL, US, 33902
FORT MYERS, FL, US, 33907
FORT MYERS, FL, US, 33908
FORT MYERS, FL, US, 33912
FORT MYERS, FL, US, 33913
FORT MYERS, FL, US, 33916
FORT MYERS, FL, US, 33919
FORT MYERS, FL, US, 33966
FORT MYERS, FL, US, 33994

Nearest Major Market

Fort Myers

Nearest Secondary Market

Cape Coral

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.