Senior Administrative Assistant to Executives

Pimco; Newport Beach (CA); On-site; USD 55,000 - 90,000; Full time

Job summary

PIMCO in Newport Beach, CA seeks an Administrative Assistant to support executives across Client Management, Global Wealth Management, and Portfolio Management. The role requires professional, organized, proactive individuals who can manage calendars, travel, and events while maintaining high client service standards.

The successful candidate will excel at juggling multiple priorities, coordinating meetings and logistics, and supporting a dynamic team in a fast-paced environment.

Qualifications

• Minimum of five years of administrative experience supporting multiple senior executives or management teams.
• Two-year college degree preferred but not required.
• Intermediate to advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Working knowledge of Travel, Calendaring, Client Meetings, Expenses, and tools like Zoom, Box, Slack, Concur, Navan, Condeco, Catering, Visitors Portals, and Service Now.

Responsibilities

• Provide comprehensive administrative support to executives and the broader team.
• Proactively manage executives' calendars and schedule internal/external meetings.
• Coordinate travel arrangements and manage expense reporting in line with policy.
• Organize client meetings and events, including venue, catering, and logistics.
• Maintain effective communication with internal/external stakeholders and support onboarding.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Prioritization

Education

Two-year college degree preferred

Tools

MS Office

Zoom

Box

Slack

Concur

Navan

Condeco

ServiceNow

Job description

PIMCO in Newport Beach, CA seeks an Administrative Assistant to support executives across Client Management, Global Wealth Management, and Portfolio Management. The role requires professional, organized, proactive individuals who can manage calendars, travel, and events while maintaining high client service standards.

The successful candidate will excel at juggling multiple priorities, coordinating meetings and logistics, and supporting a dynamic team in a fast-paced environment.