Executive Admin & Operations Coordinator

Mercyhealth; Janesville (WI); On-site; USD 21,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life & Disability Insurance

FSA/HSA Options

Paid time off

Parental and caregiver leave

Tuition and certification reimburse

Job summary

Mercyhealth is seeking an organized Secretary for the EMS department to support the executive director and management staff with information organization and communication. The role acts as the primary contact for administrative staff functions, scheduling, meeting coordination, and minute-taking.

The position is 40 hours per week, daytime shifts, based in Wisconsin. The successful candidate will have strong interpersonal skills and a track record of accuracy in documentation, billing processes,

Qualifications

• High school diploma or equivalent.
• Three years of experience and/or training in secretarial field, or equivalent combination of education and experience.
• Excellent interpersonal/communication skills.
• Good organizational skills.

Responsibilities

• Schedules appointments, meetings, seminars and other functions for Executive Director and all agency staff.
• Coordinates various partner/agency functions as requested.
• Secures all meeting room reservations for all staff.
• Answers telephone for director if necessary, screens and directs calls appropriately.
• Transcribes, types and proofs correspondence, creates agency forms, creates agency spreadsheets, memos, agendas, reports, policies and notices, etc.
• Orders office supplies. Orders and stocks shelves with building supplies.
• Creates, organizes and maintains logs and files.
• Provides administrative support for all special projects.
• Attends meetings and takes meeting minutes and sends out final reports.

Skills

Interpersonal communication

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Three years of secretarial experience

Job description

Mercyhealth is seeking an organized Secretary for the EMS department to support the executive director and management staff with information organization and communication. The role acts as the primary contact for administrative staff functions, scheduling, meeting coordination, and minute-taking.

The position is 40 hours per week, daytime shifts, based in Wisconsin. The successful candidate will have strong interpersonal skills and a track record of accuracy in documentation, billing processes,