Administrative Associate III: Front Office & Finance

Montana State University - Office of Student Engagement; Bozeman (MT); On-site; USD 25,000 - 30,000; Full time

Job summary

Montana State University is seeking an Administrative Associate III to support the Central Agricultural Research Center (CARC) in Moccasin, MT. You will handle administrative tasks, financials, and payroll, serving as the main contact for the front office and coordinating with faculty and staff.

The role requires organized, detail-oriented work with strong communication skills and the ability to manage multiple duties in a fast-paced environment.

Qualifications

• Two years of post-secondary education plus three years of full-time (or part-time equivalent) administrative support experience.
• Working knowledge of accounting and budgeting principles and reconciliation of financial records.
• Ability to organize, prioritize tasks and adapt to changing priorities with professionalism.
• Experience with word processing, spreadsheets, databases, email, and internet programs.
• Excellent verbal and written communication skills.

Responsibilities

• Manage day-to-day operations of the CARC front office and act as primary contact.
• Provide administrative support to superintendent and faculty; coordinate relations with other units.
• Prepare invoices, payments, deposits, travel vouchers, and university financial forms.
• Monitor purchasing card activity; reconcile funds and report balances.
• Prepare personnel forms and monitor payroll processes; coordinate meetings and events.

Skills

Administrative support

Accounting

Budgeting principles

Word processing/Spreadsheets

Verbal and written communication

Education

Two years post-secondary education

Tools

Chrome River

SmartBuyMSU

Job description

Montana State University is seeking an Administrative Associate III to support the Central Agricultural Research Center (CARC) in Moccasin, MT. You will handle administrative tasks, financials, and payroll, serving as the main contact for the front office and coordinating with faculty and staff.

The role requires organized, detail-oriented work with strong communication skills and the ability to manage multiple duties in a fast-paced environment.