Executive Admin & Museum Events Coordinator

New Mexico Department of Justice; Santa Fe (NM); On-site; USD 37,000 - 52,000; Full time

Job summary

The Museum of International Folk Art (MOIFA) is seeking an organized administrative professional to support the Executive Director and manage day-to-day operations. You will coordinate calendars, meetings, travel, and communications, ensuring smooth office workflow and reliable support for staff and partners.

Ideal candidates will have strong scheduling skills and proficiency with Microsoft 365, with a track record of dependable, service-oriented teamwork within a public museum setting.

Qualifications

• High School diploma or equivalent and two years work experience in office administration.
• Combination of education and/or experience may substitute for the required two years.

Responsibilities

• Provide executive and administrative support to the Executive Director, including calendar and meetings coordination, travel arrangements, correspondence, reports, mail, reception, purchasing, and other administrative needs.
• Coordinate museum venue rentals and special events, including inquiries, scheduling, client communication, payments, event logistics, policies, and museum staff coordination.

Skills

Interpersonal communication

Calendar management

Scheduling

Microsoft 365

Education

High School diploma or equivalent

Tools

Microsoft 365

Job description

The Museum of International Folk Art (MOIFA) is seeking an organized administrative professional to support the Executive Director and manage day-to-day operations. You will coordinate calendars, meetings, travel, and communications, ensuring smooth office workflow and reliable support for staff and partners.

Ideal candidates will have strong scheduling skills and proficiency with Microsoft 365, with a track record of dependable, service-oriented teamwork within a public museum setting.