Executive Admin & Marketing Coordinator

Hall Engineering Group; Tampa (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

Hall Engineering Group in Tampa, FL is seeking an organized Administrative & Marketing Coordinator to support executives and daily operations. Responsibilities include coordinating marketing activities, maintaining materials, booking travel, and handling proposals with confidentiality and professionalism.

You will manage calendars, communications, and vendor relationships while contributing to marketing campaigns and social media efforts.

Qualifications

• Strong PC skills across Microsoft Office, plus Bluebeam Revu and Adobe.
• Excellent verbal and written communication skills; multilingual is a plus.
• Extremely detail-oriented with accuracy and consistency.
• Strong organizational skills and ability to handle multiple deadlines.
• Able to succeed in a fast-paced, growth-oriented environment.
• Ability to make independent decisions.
• Ability to build relationships with a wide range of people.
• Ability to prioritize multiple tasks with competing demands.
• Experience in proposal planning and coordination.
• Previous experience in Architecture/Engineering/Construction is strongly desired.
• Can-do attitude, positive outlook, and team player.

Responsibilities

• Perform daily office tasks such as filing, maintaining records, copying, posting, and answering phones.
• Provide personal assistance to senior staff, including President and VPs, while staying highly organized.
• Maintain company calendars, arrange meetings, teleconferences, and travel.
• Handle phone and email correspondence with discretion.
• Type, transcribe, and develop correspondence; record meeting minutes and prepare presentations.
• Plan meetings and travel arrangements.
• Vendor management and executive support.
• Manage LinkedIn presence and post photos from events.
• Produce and implement marketing materials, email campaigns, newsletters, and tradeshow strategies.
• Maintain marketing database, coordinate conference attendance and sponsorships.
• Keep promotional materials ready; arrange photography and inventory stock.
• Research and organize promotional events and errands.
• Coordinate proposal materials and submittals; attend pre-bid meetings as needed.

Skills

MS Office

Bluebeam Revu

Adobe Acrobat

Multilingual (plus)

Communication

Organization

Detail-oriented

Calendar management

Job description

Hall Engineering Group in Tampa, FL is seeking an organized Administrative & Marketing Coordinator to support executives and daily operations. Responsibilities include coordinating marketing activities, maintaining materials, booking travel, and handling proposals with confidentiality and professionalism.

You will manage calendars, communications, and vendor relationships while contributing to marketing campaigns and social media efforts.