Executive Admin & Liaison — Behavioral Health

Oceans Healthcare; Waco (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Oceans Behavioral Hospital Waco is seeking an Administrative Assistant to support the Administrator and coordinating administrative processes in a fast-paced psychiatric facility. This role requires excellent organization and communication, with emphasis on accuracy, confidentiality, and timely task completion.

Responsibilities include facilitating communications between leadership, handling routine research, coordinating projects, maintaining procedures, and contributing to performance

Qualifications

• High school diploma preferred; college education desirable, with training in a medical field.
• Minimum of 5 years of experience in the clerical field required with minimum of 4 years as an Administrative Assistant in a multi-staffed psychiatric facility.
• Minimum of 5 years direct experience with quality management functions.
• Knowledge of Medical Terminology preferred.

Responsibilities

• Performs a wide variety of executive secretarial and administrative duties as required for daily operation of facility.
• Facilitates communications between the Administrator and key management personnel of the organization.
• Research and analyze routine administrative projects for the Administrator.
• Provides follow-up to assignments given to Leadership staff by the Administrator.
• Performs specialized and complex office administrative work requiring the use of independent judgment.
• Completes assignments accurately, in a timely manner and within procedural guidelines.
• Organizes own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with a minimum of direction.
• Demonstrates working knowledge of the organization’s departmental procedures
• Contributes to Performance Improvement.
• Performs other related duties as assigned.

Skills

Typing 50 wpm

CPR certification

Microsoft Word

Communication skills

Time management

Education

High school diploma

College education desirable

Tools

Microsoft Word

Job description

Oceans Behavioral Hospital Waco is seeking an Administrative Assistant to support the Administrator and coordinating administrative processes in a fast-paced psychiatric facility. This role requires excellent organization and communication, with emphasis on accuracy, confidentiality, and timely task completion.

Responsibilities include facilitating communications between leadership, handling routine research, coordinating projects, maintaining procedures, and contributing to performance