Executive Admin Lead: Travel & Meeting Logistics

Zebra-Technologies; Holtsville (NY); Hybrid; USD 94,214,000 - 141,350,000; Full time

Benefits offered by this job

Hybrid work

Healthcare

Wellbeing day

Learning & development

Paid time off

Job summary

Zebra Technologies is seeking an Executive Administrative Assistant to provide high-level support to the VP team in a hybrid New York office. The role coordinates complex travel, prepares reports, and manages meetings, ensuring confidentiality and accuracy across documents.

The ideal candidate has 5+ years in executive support, strong MS 365 skills, and excellent verbal and written communication. This position offers healthcare, learning opportunities, and a focus on work-life balance.

Qualifications

• Provides administrative and clerical support largely to VP level, including travel itineraries and visas, meeting logistics, minutes, and reports.
• Maintains directory and prepares presentations; confidential handling of documents and data.

Responsibilities

• Coordinate meetings by managing calendars and scheduling.
• Arrange travel reservations and prepare expense reports and corporate cards.
• Plan meetings with facilities, IT, videoconferencing, catering and third-party vendors.
• Prepare materials for meetings, format Word/PowerPoint, and organize folders.
• Collect data and prepare reports, including legal billing reviews.
• Manage department files and look for process improvements.
• Assist with onboarding of staff and IT access requests; uphold confidentiality.

Skills

Meeting coordination

Note-taking

Verbal communication

Written communication

Education

High School Diploma or GED

Associate or Bachelor's in Business/Communications

Tools

Microsoft 365

Job description

Zebra Technologies is seeking an Executive Administrative Assistant to provide high-level support to the VP team in a hybrid New York office. The role coordinates complex travel, prepares reports, and manages meetings, ensuring confidentiality and accuracy across documents.

The ideal candidate has 5+ years in executive support, strong MS 365 skills, and excellent verbal and written communication. This position offers healthcare, learning opportunities, and a focus on work-life balance.