Executive Admin for Global Finance – Onsite Irvine

Randstad USA; Irvine (CA); On-site; USD 52,000 - 57,000; Part time

Job summary

Randstad USA in Irvine, CA is seeking an Administrative Assistant III to support a Global Finance team in an onsite contract role. You will manage complex calendars, coordinate meetings, arrange travel using Concur, and draft confidential correspondence to empower senior leaders.

The ideal candidate has 5+ years of administrative experience, expert MS Office skills (Outlook, EMS), and a discreet, proactive approach to handling sensitive information.

Qualifications

• 5+ years of demonstrated administrative support experience with high autonomy and judgment.
• Advanced proficiency in MS Office Suite, Outlook, EMS, and Concur.
• Exceptional adaptability and executive presence with senior leaders.
• Commitment to safeguarding confidential information.

Responsibilities

• Optimize calendars and manage complex schedules using Outlook.
• Coordinate internal and external meetings and greet visiting leaders.
• Arrange travel and reconcile expenses using Concur.
• Develop impactful presentations and draft sensitive correspondence.
• Identify opportunities to streamline workflows and mentor support staff.

Skills

Administrative support

Outlook

EMS

Concur

C-Suite

Oral Communication

Handling Confidential Information

Problem Solving

Scheduling Appointments

Maintaining Calendars

International Travel

Education

Bachelors

Tools

MS Office Suite

EMS

Concur

Copilot

Job description

Randstad USA in Irvine, CA is seeking an Administrative Assistant III to support a Global Finance team in an onsite contract role. You will manage complex calendars, coordinate meetings, arrange travel using Concur, and draft confidential correspondence to empower senior leaders.

The ideal candidate has 5+ years of administrative experience, expert MS Office skills (Outlook, EMS), and a discreet, proactive approach to handling sensitive information.