Executive Admin & Events Lead, President’s Office

Whitworth University; United States; On-site; USD 52,000 - 70,000; Full time

Job summary

Whitworth University is seeking an Administrative Coordinator for the Office of the President & Academic Affairs. The role provides professional administrative, operational, and event coordination support to the President's Office, Board of Trustees, and Academic Affairs.

It includes managing complex logistics, presidential travel, and confidential materials with discretion. The position emphasizes organization, proactive service, and strong communication.

Qualifications

• Three years of related work experience or equivalent education and experience in a confidential, service-oriented environment.
• Strong organizational and communication skills with discretion and professionalism.
• Commitment to Whitworth University's Christian liberal arts mission and values.

Responsibilities

• Provides advanced, confidential administrative support to executive offices and boards; prepares sensitive materials and governance documents.
• Oversees event logistics for board meetings and campus events, including scheduling, catering, RSVPs, and room setups.
• Manages travel arrangements for the President and related parties, including bookings, itineraries, and travel vouchers.
• Maintains presidential records and office procedures; supports Academic Affairs with meetings, minutes, and confidential records.
• Gives front-of-office support, budgets, invoicing, and notarial duties as needed; supervises student workers.

Skills

Organizational skills

Time management

Communication

Discretion

Customer service

Team collaboration

Microsoft Office

Education

Associate's degree

Tools

Qualtrics

Microsoft Word

Excel

Outlook

PowerPoint

SharePoint

Adobe Acrobat

Job description

Whitworth University is seeking an Administrative Coordinator for the Office of the President & Academic Affairs. The role provides professional administrative, operational, and event coordination support to the President's Office, Board of Trustees, and Academic Affairs.

It includes managing complex logistics, presidential travel, and confidential materials with discretion. The position emphasizes organization, proactive service, and strong communication.