Presidential Office & Academic Affairs - Admin Coordinator

Whitworth-University; Country Homes (WA); On-site; USD 42,000 - 54,000; Full time

Job summary

Whitworth University seeks an Administrative Coordinator for the Office of the President & Academic Affairs to provide high-level administrative support, manage complex travel, and coordinate events for the President, Board of Trustees, and Academic Affairs. The role emphasizes discretion, organization, and proactive operational excellence.

Key duties include preparing materials, overseeing board logistics, and maintaining confidential records while partnering with campus stakeholders to advance

Qualifications

• Three years of related work experience in confidential, service-oriented environment.
• Associate's degree preferred.
• Commitment to Whitworth University's Christian liberal arts mission.

Responsibilities

• Provides advanced confidential administrative support to the Executive Assistant to the President and Board of Trustees in all aspects of executive-level operations.
• Oversees event logistics for Board of Trustees meetings, including room reservations, catering and dietary needs, coordination with campus partners, managing RSVPs, name tags, meeting setup, and related arrangements.
• Coordinates all aspects of the President's travel, including researching and booking flights, hotels, car rentals, and conference registrations; assisting the President's spouse with travel logistics; managing donated travel vouchers; and processing expense reports and reimbursement requests.
• Maintains the university's historical presidential and governance records, including board materials, historical trustee files, and presidential correspondence.
• Maintains and updates current President's Office procedures and other operational manuals.
• Designs and implements forms for the board of trustees' events through Qualtrics survey software.

Skills

Executive support

Event coordination

Travel logistics

Document management

Discretion & confidentiality

Communication

Education

Associate's degree

Tools

Microsoft Office

SharePoint

Adobe Acrobat

Job description

Whitworth University seeks an Administrative Coordinator for the Office of the President & Academic Affairs to provide high-level administrative support, manage complex travel, and coordinate events for the President, Board of Trustees, and Academic Affairs. The role emphasizes discretion, organization, and proactive operational excellence.

Key duties include preparing materials, overseeing board logistics, and maintaining confidential records while partnering with campus stakeholders to advance