Executive Admin Coordinator — Telecom & IT Support

Qode; Tampa, Northern (FL, KY); Hybrid; USD 32,000 - 33,000; Full time

Job summary

Utilities Company is seeking an Administrative Coordinator – Telecom & IT Support to join the Tampa on-site team for a 6-month contract with potential to become permanent. The role supports Telecom and IT leadership with document preparation, expense reporting, meeting logistics, and office coordination.

The ideal candidate has an associate degree and 2–5 years of admin experience, strong Microsoft Office skills, and the ability to interact professionally with executives and vendors.

Qualifications

• Associate’s degree in Business Administration, Office Administration, or related field preferred.
• 2–5 years of administrative support or office coordination experience.
• Experience supporting executive leadership or IT/technical teams preferred.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Ability to prepare professional presentations, spreadsheets, and reports.
• Excellent communication and interpersonal skills with engaging disposition.
• Be willing to interact with executives, vendors, and internal teams; maintain confidentiality.

Responsibilities

• Perform general administrative duties including preparing and formatting documents, presentations, and spreadsheets.
• Process and track expense reports for leadership and departmental staff.
• Provide administrative support to executives and team members including scheduling assistance.
• Prepare and format PowerPoint presentations and reports for leadership meetings.
• Maintain general office operations including copies, scanning, filing, and other tasks.
• Coordinate meeting logistics including scheduling, materials, and room setup.
• Order catering for meetings and events, coordinate with vendors and setups.
• Meet vendors and ensure compliance with facility protocols.
• Set up food and beverages for meetings and coordinate post-meeting cleanup.

Skills

Microsoft Office

Executive support

Time management

Communication

Education

Associate’s degree in Business Administration or Office Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Utilities Company is seeking an Administrative Coordinator – Telecom & IT Support to join the Tampa on-site team for a 6-month contract with potential to become permanent. The role supports Telecom and IT leadership with document preparation, expense reporting, meeting logistics, and office coordination.

The ideal candidate has an associate degree and 2–5 years of admin experience, strong Microsoft Office skills, and the ability to interact professionally with executives and vendors.