Onsite Admin Coordinator, Telecom & IT Support

Qode; Town of Florida (NY); On-site; USD 32,000 - 33,000; Full time

Job summary

Utilities Company in Tampa, FL is seeking an Administrative Coordinator to support Telecom and IT leadership. This is a 6-month contract turning permanent, on-site five days a week, starting at 7am.

The role involves preparing documents, expense reports, meeting logistics, and vendor coordination, with opportunities to transition to a permanent role. Strong organizational and communication skills are essential.

Qualifications

• Two to five years of administrative support or office coordination experience.
• Experience supporting executive leadership or IT/technical teams preferred.
• Strong organizational and time management skills in a fast-paced environment.
• Proficiency with Word, Excel, PowerPoint and Outlook.

Responsibilities

• Prepare and format documents, presentations, and spreadsheets; maintain organized records.
• Process and track expense reports for leadership and staff ensuring timely submissions.
• Provide scheduling and coordination support to executives and team members.
• Create PowerPoint decks and reports for leadership meetings and project discussions.
• Maintain general office operations including copying, scanning, filing, and related tasks.
• Coordinate meeting logistics: materials, rooms, catering, and vendor logistics.
• Arrange catering for meetings and events; coordinate with vendors and setup food/beverages.
• Escort vendors through building security and ensure compliance with protocols.
• Assist with department operations and special assignments as needed.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Attention to detail

Confidentiality

Vendor coordination

Education

Associate’s degree in Business Administration

Tools

Microsoft Office

Job description

Utilities Company in Tampa, FL is seeking an Administrative Coordinator to support Telecom and IT leadership. This is a 6-month contract turning permanent, on-site five days a week, starting at 7am.

The role involves preparing documents, expense reports, meeting logistics, and vendor coordination, with opportunities to transition to a permanent role. Strong organizational and communication skills are essential.