Executive Admin Coordinator, Public Safety

City of Oviedo; Alafaya Woods (FL); On-site; USD 40,000 - 56,000; Full time

Job summary

The City of Oviedo seeks an experienced administrative professional to support the Police or Fire Chief with high‑level administrative tasks and confidential matters. You will process records, manage payments, budget tracking, and facilitate communications with department leaders.

Responsibilities include scheduling, drafting correspondence, maintaining files, and coordinating with public officials and staff to ensure accurate records and informed decision making.

Qualifications

• Requires High School graduation or GED supplemented by specialized courses/training equivalent to completion of one year of college education in secretarial studies or specialized certification such as CAP.
• Requires a minimum of three years of experience as an administrative assistant or executive-level secretarial role.
• Must have a valid Florida driver license.

Responsibilities

• Provide detailed, complex administrative support to Police or Fire Chief with discretion and independent judgment.
• Handle sensitive and confidential matters including public records, benefits, discipline, and evaluations.
• Receive, record, and forward payments for deposits; reconcile monthly deposits; process reimbursements; forward EOBs, deposits, and insurance requests.

Skills

Office administration

MS Office

Recordkeeping

Communication

Public interaction

Attention to detail

Discretion

Education

High School diploma or GED + one year college in secretarial studies or CAP

Tools

MS Office Suite

Job description

The City of Oviedo seeks an experienced administrative professional to support the Police or Fire Chief with high‑level administrative tasks and confidential matters. You will process records, manage payments, budget tracking, and facilitate communications with department leaders.

Responsibilities include scheduling, drafting correspondence, maintaining files, and coordinating with public officials and staff to ensure accurate records and informed decision making.