Administrative Associate (Homeland Security)

Arc Aspicio; Washington (District of Columbia); Hybrid; USD 52,000 - 60,000; Full time

Job summary

Arc Aspicio in Washington, DC is seeking an Administrative Associate (Homeland Security) to provide scheduling, meeting logistics, records, correspondence, task tracking, and executive support in a fast-paced federal environment. The role requires the ability to obtain and maintain a favorable DHS Fitness Determination.

The position operates in a hybrid model, with work at client sites, the DC office, and remotely; candidates must reside in the DC area and be eligible for a Public Trust

Qualifications

• 4 years of relevant administrative, executive support, program support, or meeting coordination experience
• 3 years supporting Federal programs with focus on critical infrastructure
• 2 years leading workstreams
• Ability to obtain and maintain a favorable DHS Fitness Determination

Responsibilities

• Coordinate calendars, meeting schedules, recurring syncs, leadership engagements, and related communications
• Support virtual and in-person meetings from planning through follow-up, including invitations, registration, venue research, logistics, materials, onsite support, attendance tracking
• Prepare, format, route, and track agendas, pre-reads, briefing packages, correspondence, reports, memos, meeting materials
• Maintain organized records, files, logs, rosters, membership lists, distribution lists, and audit trails
• Manage designated mailboxes, acknowledge inquiries promptly during core business hours
• Communicate and coordinate with team members to tailor messaging and perform quality checks for accuracy
• Collaborate with clients to solve problems, deliver client service, and achieve mission results
• Apply consulting, business analysis, and communications skills to identify problems and propose solutions

Skills

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Communication skills

Remote collaboration

Education

Bachelor's degree

Job description

Interested in working in an innovative, collaborative environment with motivated, social people? At Arc Aspicio, you can join a leading consulting firm that specializes in human capital, data analytics, management, and strategy professional services to deliver compelling solutions. Consultants join our practice focused on mission-critical projects and quickly learn to contribute to and grow our company across multiple projects. We invest in hiring, mentoring, and training smart, diverse, and self-driven professionals interested in all aspects of the company and our homeland security and Government clients. We are looking for people who are willing to share ideas and work as part of a collaborative, innovative team.

The Administrative Associate (Homeland Security) role provides scheduling, meeting logistics, records, correspondence, task tracking, and executive support in a fast-paced Federal environment. The position requires the ability to obtain and maintain a favorable DHS Fitness Determination.

Arc Aspicio is currently working in a hybrid work environment where work will be performed at client sites, the Arc Aspicio DC office, and remotely. All candidates must live in the Washington, DC area at the time of employment.

Responsibilities

• Coordinate calendars, meeting schedules, recurring syncs, leadership engagements, and related communications for internal and external stakeholders
• Support virtual and in-person meetings from planning through follow-up, including invitations, registration, venue research, logistics, materials, onsite support, attendance tracking, accurate notetaking, summaries, and action-item updates
• Prepare, format, route, and track agendas, pre-reads, briefing packages, correspondence, reports, memos, meeting materials, and leadership-ready products using templates
• Maintain organized records, files, logs, rosters, membership lists, distribution lists, participation records, document inventories, and audit trails in accordance with applicable records requirements
• Manage designated mailboxes, acknowledge inquiries promptly during core business hours, maintain inquiry logs, and route requests to the appropriate team member
• Communicate and coordinate with team members promptly to tailor messaging and perform quality checks for accuracy and completeness
• Collaborate with our clients to solve tough problems, delivering outstanding client service, and achieving mission results
• Apply excellent consulting, business analysis, and communications skills to quickly identify problems, analyze challenges, and recommend solutions to our team and our clients

Required Qualifications

• At least 4 years of relevant administrative, executive support, program support, or meeting coordination experience, preferably in a Federal consulting environment
  • 3 years supporting Federal programs with focus on critical infrastructure
  • 2 years leading workstreams
• Demonstrated experience managing calendars, correspondence, records, meeting logistics, task trackers, and competing deadlines
• Ability to prepare accurate notes, summaries, trackers, and professionally formatted documents for leadership review
• Strong proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
• Ability to obtain and maintain a favorable DHS Fitness Determination and access to required unclassified Government information and facilities
• Proven to be flexible and thrive in a dynamic, ambiguous, and complex work environment and manage multiple tasks and projects simultaneously
• Outstanding written and oral communication and collaboration skills
• Ability to collaborate and work effectively remotely and in-person
• De-sire to join a consulting firm and learn business concepts; loves to collaborate and reach out to get involved in company events, offerings, and special projects
• Ability to work in the Washington, DC metro area and travel to different locations
• Clearance: U.S. Citizenship only (no dual citizenship). Currently holds a Public Trust level clearance or have the ability to obtain and maintain a position of trust/Federal security clearance
• Education: Bachelor's degree
• Critical Skills: Organization, detail-oriented, clear communication, collaborative mind-set, and interest in working in a consulting firm. Interest in working on assignments outside of one project is strongly desired

Applying to Arc Aspicio

Applying to Arc Aspicio: Our recruiting process is very competitive. Therefore, we ask that you submit a brief, tailored cover letter to tell us what you are looking for in a company and why you would be a great fit for a consulting firm in this role. Cover letters are essential so we can understand your interest and experience relevant to consulting. The use of AI tools or AI-generated content is strictly prohibited throughout the application process. Applicants are expected to rely solely on their own knowledge, experience, judgment, and work when completing application materials and participating in any stage of the hiring process. Any applicant found to have used AI assistance will be removed from consideration for the position.

Total Rewards

Salary is just one element of our Total Rewards which includes compensation, benefits, bonuses, professional development, and other career opportunities. The projected salary range for this position is $52,000 - $60,000. This range takes into account the wide variety of factors that are considered in making compensation decisions, including but not limited to: skill sets and expertise, experience, education, training, certifications, contract and client requirements (if applicable), and other business and organizational needs. At Arc Aspicio, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on the facts and circumstances of each case.

About Arc Aspicio

Arc Aspicio enhances the future of our nation by creating bold ideas and bringing them to life. A consulting and solutions company, Arc Aspicio solves problems by applying our integrated capabilities in strategy, design, data, human capital, behavioral science, and technology. The company passionately pursues our vision to be the hub of creativity where people take action to change the world. Employees collaborate with clients and partners to create solutions using a human-centered approach.

Our goal is to attract people who love to collaborate and work in a team-oriented environment. Our culture empowers our employees to learn, share knowledge, be leaders in everything they do, and develop strong relationships with their clients and colleagues.

Our positions are based in the DC metro area and require employees to live in DC, VA, and MD within commuting distance of our client sites and DC office.

Commitment to Respect, Collaboration, and Innovation

Arc Aspicio is dedicated to fostering a workplace where individuals from all backgrounds can contribute to the company and serve our clients. As a growing professional services solutions firm focused on solving large, complex problems, we welcome applications from candidates with a variety of experience, skills, and knowledge. All employment is decided on the basis of qualifications, merit, and business need.

Equal Opportunity Employer/M/F/D/V