Executive Admin & Client Ops Specialist

XM Performance; Grapevine (TX); On-site; USD 37,000 - 55,000; Full time

Benefits offered by this job

PTO after 60 days

Health benefits after 60 days

In-person work in Grapevine, TX

Job summary

XM Performance is seeking an Administrative Business Xcelerator to support two consultants in a fast-paced, growth-oriented environment in Grapevine, TX. You will handle calendars, emails, travel, CRM pipeline tasks, contract prep, and production of client-facing materials.

The role blends administrative excellence with HR and operations support, including occasional nonprofit admin tasks. It requires 2–15 years of relevant experience and comfort with diverse tech tools.

Qualifications

• 2–15 years experience in client success or admin role.
• Proficient with Microsoft Office, Slack, CRM and Asana.
• Able to manage calendars, emails, travel and basic HR tasks.

Responsibilities

• Calendar, email, travel management.
• Pipeline management in CRM.
• Contract drafting and sales prep.
• Create delivery decks and printed workbooks.
• Support speaking engagements (coordination, setup).
• Handle client-related project communications and events.
• Assist with HR/compliance and office management as needed.

Skills

Strong organizational skills

Attention to detail

Client-success mindset

Adaptability

Education

2–15 years experience in client success or administrative roles

Tools

Microsoft Office

Slack

CRM

Asana

Job description

XM Performance is seeking an Administrative Business Xcelerator to support two consultants in a fast-paced, growth-oriented environment in Grapevine, TX. You will handle calendars, emails, travel, CRM pipeline tasks, contract prep, and production of client-facing materials.

The role blends administrative excellence with HR and operations support, including occasional nonprofit admin tasks. It requires 2–15 years of relevant experience and comfort with diverse tech tools.