Administrative Support Specialist — Active Secret Clearance

One Federal Solution; Las Vegas (NV); On-site; USD 55,000 - 75,000; Full time

Job summary

One Federal Solution seeks an Administrative Support Specialist to deliver essential administrative and technical support to managers, supervisors, and leadership in Las Vegas. The role includes budget preparation, correspondence management, and meeting/event coordination in a fast-paced environment.

The ideal candidate will have strong organizational and communication skills, meticulous attention to detail, and the ability to multitask while safeguarding confidential information in a setting

Qualifications

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Ability to multitask and work in a fast-paced environment.
• Proficiency with Microsoft Office Suite and office software.

Responsibilities

• Assist HR Manager, Supervisors, and Leadership with civilian employee processing.
• Support budget report preparation and tracking.
• Provide note-taking and administrative support for conferences and meetings.
• Coordinate read-ahead materials and logistics for meetings and trainings, including space, supplies, and travel.
• Issue and manage badges, keys, and access for assigned personnel.
• Track selections from hiring events and monitor information in agency systems or spreadsheets.
• Maintain workload and facility assignment tracking, student activities, and instructor schedules.
• Order office supplies and manage basic materials.
• Manage correspondence for assigned components and support vehicle logistics as needed.
• Maintain travel and leave schedules for leadership and update briefing slides for approvals.
• Organize and schedule regular Teams meetings for leadership and staff.
• Track BI inventory and update recruitment calendars and external website.
• Update Recruitment and Retention Plan as needed and upload resumes to ATS.

Skills

Communication

Organizational skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

One Federal Solution seeks an Administrative Support Specialist to deliver essential administrative and technical support to managers, supervisors, and leadership in Las Vegas. The role includes budget preparation, correspondence management, and meeting/event coordination in a fast-paced environment.

The ideal candidate will have strong organizational and communication skills, meticulous attention to detail, and the ability to multitask while safeguarding confidential information in a setting