Executive Office Operations & Communications Specialist

One Federal Solution; Washington, Northern (District of Columbia, KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

One Federal Solution seeks an organized Office Management Specialist to support a fast-paced federal office in Washington, DC. You will manage administrative tasks, coordinate executive correspondence, and ensure proper clearances are obtained before signatures.

The role requires strong organizational skills, attention to detail, and discretion while supporting daily operations and high-priority communications within a Government environment.

Qualifications

• High School Diploma and one year of experience in a similar administrative or office management role.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, SharePoint, Outlook).
• Ability to accurately type final forms of official documents, including those destined for senior leadership and high offices.
• Excellent organizational and time-management skills.
• Active Secret Clearance.
• Strong written and verbal communication abilities.
• Outstanding customer service and interpersonal skills.
• Ability to maintain composure and professionalism under pressure

Responsibilities

• Manage administrative functions, reception duties, and escort guests as needed.
• Monitor incoming and outgoing correspondence for clearance using ETS.
• Proofread and review outgoing correspondence for completeness, formatting, and clearances.
• Read and distribute incoming correspondence to appropriate action officers.
• Review outgoing documents for format, accuracy, and compliance; route for corrections.
• Maintain Government manager's calendar and schedule meetings.
• Arrange domestic and international travel, including vouchers, country clearances, hotels, tickets, and visas.
• Establish and maintain organized filing systems.
• Coordinate logistics for meetings and conferences.
• Receive and manage calls and visitors; route inquiries appropriately.
• Perform general office support duties (supplies, printing, copying).
• Exercise discretion with calls from Members of Congress, media, or the public.
• Liaise with officers and update public information resources.
• Coordinate with staff to communicate commitments and procedural changes.

Skills

Organizational skills

Communication

Customer service

Poise under pressure

Education

High School Diploma

Tools

Word

PowerPoint

Excel

SharePoint

Outlook

Job description

One Federal Solution seeks an organized Office Management Specialist to support a fast-paced federal office in Washington, DC. You will manage administrative tasks, coordinate executive correspondence, and ensure proper clearances are obtained before signatures.

The role requires strong organizational skills, attention to detail, and discretion while supporting daily operations and high-priority communications within a Government environment.